Explanation
BACKGROUND:
This ordinance authorizes the Director of the Department of Technology to modify an agreement with Information Builders, Inc., to purchase software licensing, maintenance and support, and training services. The original three-year agreement (EL013089) ending June 30, 2015, was authorized by ordinance 0768-2012, passed June 25, 2012. That agreement was most recently renewed by authority of ordinance 1193-2013, passed July 1, 2013, through purchase order EL014627. By mutual agreement and approval of proper City authorities, the agreement allows for contract modifications.
The cost of this modification is $117,094.80, and will provide: new software licenses and first year support to enable business intelligence application testing ($85,444.80), additional training services in support of ongoing projects ($16,650.00), and as-needed professional services to build DoT capacity to support the business intelligence solution ($15,000.00). The coverage term period of this contract agreement is from the date of a purchase order certified by the Columbus City Auditor's Office through June 30, 2015. This modification was anticipated in response to growing use of the business intelligence platform, and future modifications are anticipated as funding becomes available to provide this technology to other City departments. The original agreement is for three years and was awarded pursuant to RFP SA004076; given the existing agreement with Information Builders and the recent competitive procurement, it is not in the City’s best interest to procure the services associated with this modification through alternate means. The pricing for software and services was negotiated with Information Builders.
The original agreement was awarded pursuant to solicitation SA004076, but required a bid waiver because the award occurred after the expiration of the proposal, requiring amendment to the original proposal submitted by Information Builders. Given this ...
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