Explanation
BACKGROUND:
This legislation authorizes the Director of the Department of Technology (DoT), to enter into a contract with Bowe Bell & Howell for annual maintenance and support for the Enduro Mail Inserter located at the Jerry Hammond Center, 1111 East Broad Street, with a coverage period of August 1, 2010 through July 31, 2011. Bowe Bell & Howell is the only factory trained and authorized service upgrade provider for the Enduro Mail Inserter. The Enduro Mail Inserter is associated with the recently purchased JETVision equipment (Ord. # 0789-2010), both manufactured by Bowe Bell & Howell. There are no third party companies approved by Bowe Bell & Howell for equipment sales, installation, software or maintenance services, or upgrades on the Enduro Mail Inserter as it is proprietary equipment. Accordingly, Bowe Bell & Howell is the sole source of supply for upgrades, maintenance and support services for this equipment. For this reason, this ordinance is being submitted in accordance with the provisions of Sole Source procurement of the City of Columbus Section 329.07.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
EMERGENCY DESIGNATION:
Emergency designation is requested in order to establish the contract and certified purchase order before year end closing.
FISCAL IMPACT:
In 2008, the Bowe Bell & Howell Enduro Mail Inserter was purchased (Ord. # 0079-2008) and installed in 2009. This year (2010), the funds for the annual maintenance support, totaling $19,900.00 have been identified and are available within the Department of Technology, Information Services Fund operating budget.
CONTRACT COMPLIANCE:
Vendor Name: Bowe Bell and Howell FID#/CC#: 36-3580100 Expiration Date: 11/20/2012
Title
To authorize the...
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