Explanation
Background:
This legislation authorizes the Franklin County Municipal Court, Clerk of Court ("Municipal Court Clerk") to modify the current lease agreement with Ohio Business Systems Inc. (“OBS”) to increase funding in an amount of up to $4,000.00.
PO564627 authorized the Municipal Court Clerk to enter into a contract with OBS in the amount of $4,874.50. OBS is the current vendor that provides the copiers and maintenance for the daily operations of the Municipal Court Clerk’s Office. The Municipal Court Clerk has seen an increase in case load which increases the amount of printing the Civil Division is producing. To save money and resources, the Municipal Court Clerk shifted printing away from standard printers, which were costing more resources in toner, to the copiers which are better able to handle the volume and reduce the usage of toner and printing costs overall. The additional funds will ensure there are no unforeseen overages.
Contract Modification:
This Ordinance is being submitted in accordance with the relevant provisions of Chapter 329 of City Code pertaining to contract modifications.
1. Amount of additional funds: Amount of additional funds to be expended under this modification is $4,000.
2. Reason additional funds were not foreseen: Additional funds are needed due to the unforeseen increase in usage of the service.
3. Reason other procurement processes were not used: We have a current contract with OBS which the original contract was bid out using RFQ032593.
4. How was cost determined: Cost determination: The cost was determined by using the rates stated in the current contract.
EMERGENCY DESIGNATION:
Emergency legislation is requested for the purchase of support services for the daily printing and copying operations of the Municipal Court Clerk. More funds are needed on the contract as a result of increased usage as the Municipal Court Clerk is imminently running out of funds on the contract. As noted above, the Municipal Court...
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