Explanation
This ordinance authorizes the Directors of the Departments of Technology and Public Utilities to enter into a sole source contract with Hansen Banner LLC for annual software maintenance and support for the Columbus Utility Billing System (CUBS). The original contract (CT-15918) was established in 1994, and was most recently authorized by Ordinance No. 2403-2023, passed on September 18, 2023.
This contract will provide annual software maintenance and support for Public Utilities’ CUBS system. The term of the contract will be for one year, beginning on October 1, 2024 and ending on September 30, 2025, at a total cost of $ 626,867.59. The CUBS system supports billing and collections for the Department of Public Utilities.
This ordinance also requests that above-referenced contract be authorized as a sole source contract, in accordance with the sole source procurement provisions of Chapter 329 of the Columbus City Code. It has been determined that Hansen Banner, LLC is the sole distributor of the software products associated with the CUBS system, and does not utilize distributors or resellers for any services associated with its software products.
EMERGENCY DESIGNATION
Emergency action is requested to avoid disruptions to the above-described systems.
FISCAL IMPACT:
Funds are budgeted and available within the Department of Technology, Information Services Operating Fund.
CONTRACT COMPLIANCE:
Hansen Banner, LLC; Vendor/C.C#: 008834; Expiration Date: 7/3/2026
Title
To authorize the Directors of the Department of Technology and the Department of Public Utilities to enter into contract with Hansen Banner, LLC for annual software maintenance and support services in accordance with the sole source provisions of the Columbus City Code; to authorize the expenditure of $626,867.59 from the Department of Technology, Information Services Operating Fund; and to declare an emergency. ($626,867.59)
Body
WHEREAS, in 1994, contract CT-15918 was established, a...
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