City of Columbus - File #: 1638-2005

• File #: 1638-2005
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 9/27/2005
• In control: Public Service & Transportation Committee
• On agenda: 11/7/2005
• Final action: 11/9/2005
• Title: To authorize the Finance and Management Director to issue blanket purchase orders for various automotive equipment parts, supplies and accessories for the Fleet Management Division, to authorize the expenditure of $60,000.00 from the Fleet Management Services Fund, to waive the competitive bidding requirements of the Columbus City Codes, and to declare an emergency. ($60,000.00)

Date	Ver.	Action By	Action	Result
11/9/2005	1	CITY CLERK	Attest
11/8/2005	1	MAYOR	Signed
11/7/2005	1	Columbus City Council	Approved	Pass
11/7/2005	1	COUNCIL PRESIDENT	Signed
10/20/2005	1	SERVICE DIRECTOR	Reviewed and Approved
10/20/2005	1	CITY ATTORNEY	Reviewed and Approved
10/20/2005	1	SERVICE DIRECTOR	Sent to Clerk's Office for Council
10/19/2005	1	ODI DIRECTOR	Reviewed and Approved
10/18/2005	1	EBOCO Reviewer	Reviewed and Approved
10/17/2005	1	SERVICE DIRECTOR	Reviewed and Approved
10/17/2005	1	Auditor Reviewer	Reviewed and Approved
10/17/2005	1	CITY AUDITOR	Reviewed and Approved
10/17/2005	1	SERVICE DIRECTOR	Reviewed and Approved
10/14/2005	1	Finance Reviewer	Reviewed and Approved
10/14/2005	1	FINANCE DIRECTOR	Reviewed and Approved
10/12/2005	1	Service Drafter	Sent for Approval
10/12/2005	1	SERVICE DIRECTOR	Reviewed and Approved
10/12/2005	1	Service Drafter	Sent for Approval
9/27/2005	1	Service Drafter	Sent for Approval

Explanation

Background: This ordinance authorizes and directs the Finance and Management Director to issue blanket purchase orders for various automotive equipment parts, supplies and accessories for the Fleet Management Division without the use of formal competitive bidding. Given the diversity of the City's fleet, and the complexity of today's vehicles, it is not possible to anticipate all parts and service requirements. Other times, local parts vendors and Original Equipment Manufacturers (OEM) choose not to bid for city contracts, thereby making it difficult for the Division to procure the necessary parts for certain vehicles. Because of these circumstances, the City must purchase automotive equipment parts, supplies and accessories that are not available from City-wide (UTC) contracts. To ensure the City receives the best possible prices, the Fleet Management Division solicits quotes by phone or in writing.

Fiscal Impact: This ordinance authorizes an expenditure of $60,000.00. Expenditures for similar non-contract items for like time periods in 2004 were $92,000.00 and $86,000.00 in 2003. Previous legislation for automotive parts bid waiver expenditures in 2005 for automotive parts were $110,000 on ordinance # 0742-2005 passed 6/20/2005, and $160,000 on ordinance # 0160-2005 passed 2/28/2005.

Emergency action is requested in order to ensure an uninterrupted purchase of vehicle parts, supplies and accessories.


Title

To authorize the Finance and Management Director to issue blanket purchase orders for various automotive equipment parts, supplies and accessories for the Fleet Management Division, to authorize the expenditure of $60,000.00 from the Fleet Management Services Fund, to waive the competitive bidding requirements of the Columbus City Codes, and to declare an emergency. ($60,000.00)


Body

WHEREAS, the purchase of various automotive equipment parts, supplies and accessories cannot reasonably be anticipated for all v...