City of Columbus - File #: 0602-2004

• File #: 0602-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 3/18/2004
• In control: Utilities Committee
• On agenda: 4/26/2004
• Final action: 4/28/2004
• Title: To authorize the Director of Public Utilities to modify the contract for Janitorial Services with K&M Kleening Service, Inc. for the Division of Sewerage and Drainage; and to authorize the expenditure of $155,668.50 from the Sewerage System Operating Fund. ($155,668.50)

Date	Ver.	Action By	Action	Result
4/28/2004	1	CITY CLERK	Attest
4/27/2004	1	MAYOR	Signed
4/26/2004	1	Columbus City Council	Approved	Pass
4/26/2004	1	COUNCIL PRESIDENT	Signed
4/19/2004	1	Columbus City Council	Read for the First Time
3/31/2004	1	Utilities Drafter	Sent for Approval
3/31/2004	1	CITY ATTORNEY	Reviewed and Approved	Pass
3/31/2004	1	Utilities Drafter	Sent to Clerk's Office for Council
3/30/2004	1	Auditor Reviewer	Reviewed and Approved
3/30/2004	1	CITY AUDITOR	Reviewed and Approved
3/26/2004	1	Utilities Drafter	Sent for Approval
3/25/2004	1	EBOCO Reviewer	Reviewed and Approved
3/25/2004	1	ODI DIRECTOR	Reviewed and Approved
3/24/2004	1	Utilities Reviewer	Reviewed and Approved
3/24/2004	1	UTILITIES DIRECTOR	Reviewed and Approved
3/24/2004	1	Utilities Drafter	Sent for Approval
3/18/2004	1	Utilities Drafter	Sent for Approval

Explanation
1. BACKGROUND:

A. Need. This legislation authorizes the Director of Public Utilities to modify an
existing contract for Janitorial Services for the Division of Sewerage and
Drainage, in order to continue scheduled services to the Division.

B. Contract History. The existing contract was bid on February 6, 2002. The low
bidder was K&M Kleening Service of Columbus, Ohio. A contract with this
entity was authorized by Ordinance No. 0375-02, passed on March 18, 2002.
The bid documents contemplated incremental funding of a multi-year contract.
It is now proposed to modify the contract with K&M Kleening Service, Inc. to
provide funds to continue services under the City's option.

C. Contract Compliance No. 020553299.

D. Emergency Designation. Emergency designation is not requested.


2. FISCAL IMPACT:

A. Budget Information: Funds for this contract were budgeted in the amount of
$156,000 for FY2004.

B. Contract Modification Information Pursuant to Section 329.16, CCC:

1) Amount of Additional Funds - This Modification: $ 155,668.50.

2) Why the Need for Additional Work Could Not Be Foreseen: The need for
contract continuance via modification to provide incremental funding was
foreseen, and is included in the original procurement's specifications.

3) Why Other Procurement Processes Would Not Be in the City's Best
Interest: This modification is deemed the most feasible and reasonable
means of continuing to provide needed services.

4) How the Cost of the Modification Was Determined: The cost of this
Modification was based upon extension of prices in the current contract.

C. Historical Data: Amounts appropriated for ...