City of Columbus - File #: 1211-2009

• File #: 1211-2009
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 9/4/2009
• In control: Utilities Committee
• On agenda: 9/21/2009
• Final action: 9/22/2009
• Title: To authorize and direct the Finance & Management Director to enter into three (3) contracts for the option to purchase Composting Bulking Material (Woodchips) with Edwards Landclearing, Kurtz Brothers Central Ohio and Ohio Mulch Supply to authorize the expenditure of three (3) dollars to establish these contracts from the Mail, Print Services and UTC Fund; and to declare an emergency. ($3.00)

Date	Ver.	Action By	Action	Result
9/22/2009	1	MAYOR	Signed
9/22/2009	1	CITY CLERK	Attest
9/21/2009	1	Columbus City Council	Approved	Pass
9/21/2009	1	COUNCIL PRESIDENT	Signed
9/10/2009	1	Finance - Purchasing Drafter	Sent for Approval
9/10/2009	1	Auditor Reviewer	Reviewed and Approved
9/10/2009	1	CITY AUDITOR	Reviewed and Approved
9/10/2009	1	Finance Drafter	Sent for Approval
9/10/2009	1	CITY ATTORNEY	Reviewed and Approved
9/10/2009	1	Finance Drafter	Sent to Clerk's Office for Council
9/9/2009	1	EBOCO Reviewer	Reviewed and Approved
9/9/2009	1	ODI DIRECTOR	Reviewed and Approved
9/8/2009	1	Finance - Purchasing Drafter	Sent for Approval
9/8/2009	1	Finance - Purchasing Reviewer	Reviewed and Approved
9/8/2009	1	Finance Reviewer	Reviewed and Approved
9/8/2009	1	FINANCE DIRECTOR	Reviewed and Approved
9/8/2009	1	Finance Drafter	Sent for Approval
9/4/2009	1	Finance - Purchasing Drafter	Sent for Approval

Explanation

BACKGROUND: For the option to establish a Universal Term Contract UTC to purchase composting bulking materials (woodchips) for the Division of Sewerage and Drainage. These materials are used to compost sewage sludge at the Compost facility.

The term of the proposed option contracts is one (1) year, and will be in effect from the date of execution by the City to and including November 30, 2010, with renewal option for one (1) additional year subject to mutual agreement. The Purchasing Office opened formal bids on August 20, 2009.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06, Solicitation SA003294. Thirteen (13) bids were solicited (F1-0, MBR-0, MIA-2). Five (5) bids were received.

The Purchasing Office is recommending award of a contract to the lowest, responsive, responsible and best bidders:

Edwards Landclearing: CC#34-1112541 (Expires 08-19-11)
Kurtz Brothers Central Ohio: CC#20-3524137 (Expires 12-12-10)
Ohio Mulch Supply: CC#31-1120540 (Expires 08-14-11)

These companies are not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings for Recovery Database.

This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.

FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund. The Division of Sewerage and Drainage will be required to obtain approval to expend from their own appropriations for the estimated annual expenditures.
Title

To authorize and direct the Finance & Management Director to enter into three (3) contracts for the option to purchase Composting Bulking Material (Woodchips) with Edwards Landclearing, Kurtz Brothers Central Ohio and Ohio Mulch Supply to authorize the expenditure of three (3) dollars to ...