Explanation
1. Background
This legislation authorizes the Director of Development to enter into multiple service contracts for the Division of Housing’s Roof Replacement Program, in an amount up to $445,000.00 for all contracts, using U.S. Department of Housing and Urban Development Community Development Block Grant funds.
The department advertised RFQ019058 on Vendor Services seeking contractors to provide roof replacement services on June 18, 2021, with bids being due on July 12, 2021. Since the department is in the middle of the procurement effort for these services and the procurement and contracting process will not be fully completed before Council break in August, the Director is asking for authority to enter into contracts with to-be-determined bidders awarded contracts under RFQ019058 and in accordance with City Code Chapter 329. In years past, the director has entered into three to five contracts for this program each year.
The Roof Replacement Program is a home repair program operated by the Housing Division. The program was established to assist low and moderate-income homeowners with replacement of roof and roof elements that constitute a critical condition, and when such condition is not corrected, could cause the homeowner to vacate their home.
This legislation represents expenditure for a part of the CDBG portion of the 2021 Action Plan, per Ordinance 2345-2020.
Emergency action is requested to encumber the funds before Council break in order to expend the grant funds before the end of the fiscal year.
2. FISCAL IMPACT
Funds in the amount of $445,000.00 is available in the Division of Housings 2021 CDBG budget (Fund 2248).
Title
To authorize the Director of Development to enter into multiple contracts, with a total amount up to $445,000.00, with to-be-determined contractors to provide roof replacement services in accordance with RFQ019058 for the Division of Housing’s Roof Replacement program; to authorize the expenditure of up to $445,0...
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