Explanation
Background: This ordinance authorizes the Director of Public Utilities to modify an existing contract with Azteca Systems, LLC to provide additional software licenses for the Cityworks Asset Management System (AMS). The contract amount being authorized by this ordinance is $61,406.30.
Cityworks AMS is used as a department wide Asset Management solution and is replacing Oracle WAM. The software contract is an annual Enterprise licensing agreement that includes cloud-hosting services. The Cityworks solution modernizes our Work and Asset Management program by enabling best practices and GIS to empower DPU to better track, maintain, and manage assets across our entire organization. Cityworks provides three hosting environments, which include one each for testing, production, and development. The Department of Public Utilities (DPU) has 718 licenses and is requesting to increase its licenses by 150 additional logins. Additionally, the Division of Fire currently has 282 licenses funded by DPU and uses these licenses in collaboration with the Division of Water to support the maintenance and inspection process for Fire Hydrants across the City.
The initial contract term was established in accordance with the pertinent provisions to waive for competitive bidding of Chapter 329 of the Columbus City Code and authorized with Ord. 2517-2022. Services under the original contract cover a one (1) year period from date of execution with the option to renew annually for an additional five (5) years on a year-to-year basis, or a portion thereof, based on mutual agreement of the parties, availability of budgeted funds and approval of Columbus City Council. Ord. 2833-2024 authorized the second renewal extending the contract expiration date through November 13, 2025 and adding funds for the initial 1,000 licenses through this period. For the new 150 licenses, they will be prorated from May 2025 through November 2025, each new Cityworks license prorated cost is approxim...
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