City of Columbus - File #: 1167-2011

• File #: 1167-2011
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 7/8/2011
• In control: Finance Committee
• On agenda: 7/25/2011
• Final action: 7/26/2011
• Title: To authorize the Director of Finance and Management to enter into contract with AssetWorks Inc for software and hardware upgrade to the Fuel Focus System for eleven (11) fueling sites; to authorize the expenditure of $268,734.19 from the Fleet Management bond fund; to waive the competitive bidding provisions of the Columbus City Codes; and to declare an emergency. ($268,734.19)

Date	Ver.	Action By	Action	Result
7/26/2011	1	MAYOR	Signed
7/26/2011	1	CITY CLERK	Attest
7/25/2011	1	Columbus City Council	Approved	Pass
7/25/2011	1	COUNCIL PRESIDENT	Signed
7/15/2011	1	CITY ATTORNEY	Reviewed and Approved
7/15/2011	1	Finance Drafter	Sent to Clerk's Office for Council
7/14/2011	1	EBOCO Reviewer	Sent for Approval
7/14/2011	1	ODI DIRECTOR	Reviewed and Approved
7/14/2011	1	Finance Drafter	Sent for Approval
7/13/2011	1	Auditor Reviewer	Reviewed and Approved
7/13/2011	1	CITY AUDITOR	Reviewed and Approved
7/13/2011	1	Finance Drafter	Sent for Approval
7/12/2011	1	Finance Reviewer	Reviewed and Approved
7/12/2011	1	Finance Reviewer	Reviewed and Approved
7/12/2011	1	Finance Reviewer	Reviewed and Approved
7/12/2011	1	FINANCE DIRECTOR	Reviewed and Approved
7/12/2011	1	Finance Drafter	Sent for Approval
7/8/2011	1	Finance Drafter	Sent for Approval
7/8/2011	1	Finance Reviewer	Reviewed and Approved

Explanation

Background:
This ordinance authorizes the Director of Finance and Management to enter into contract with AssetWorks Inc to upgrade eleven (11) remaining fuel sites to the Fuel Focus system. Currently, Fleet Focus provides a system for the Fleet Management Division to bill, manage, monitor and analyze all maintenance related data within Fleet Management. Fleet Focus and Fuel Focus will be integrated and allow for all information to be retained in a single data source.

Fuel Focus is an automated fuel management system that supports real time monitoring of receipt and usage of all fuels. There are currently sixteen (16) monitored fueling sites in the City of Columbus. Of those, five (5) have already been upgraded to Fuel Focus hardware and software and are compatible with the Fleet Focus system. The remaining eleven (11) sites are still using the Gas Boy system which is outdated, unreliable and inefficient. When these monitoring systems break down, the fuel pumps are inoperable. Parts for Gas Boy are no longer available for repair and this interrupts the pumping of fuel as well as collection of data used for reporting purposes.

The Finance and Management Department, Division of Fleet Management respectfully requests to waive competitive bidding requirements, Chapter 329 of the City Code, so that the upgrade can be completed as quickly as possible.

AssetWorks contract compliance number 46-0521049 which expires 03-10-2013.

Fiscal Impact: Funding for this contract will come from the Fleet Automated Fuel Location Upgrades project, project number 550002-100000, Fleet Management bond fund 513, subfund 005. The current unencumbered cash balance in this project is $500,000.00.

Emergency Designation is being requested so that the remaining fuel sites can be upgraded and available to provide fuel to designated locations without interruption.



Title

To authorize the Director of Finance and Management to enter into contract wi...