City of Columbus - File #: 1430-2007

• File #: 1430-2007
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 9/4/2007
• In control: Administration Committee
• On agenda: 10/22/2007
• Final action: 10/25/2007
• Title: To authorize the Director of the Department of Technology to modify and extend an existing contract with Decade Software Company LLC, to allow for application upgrade; movement of data; and related services associated with the Envision application, on behalf of the Columbus Health Department; to authorize the expenditure of $7,000.00 from the Department of Technology's Internal Services Fund; and to declare an emergency. ($7,000.00)

Date	Ver.	Action By	Action	Result
10/25/2007	1	CITY CLERK	Attest
10/23/2007	1	MAYOR	Signed
10/22/2007	1	Columbus City Council	Approved	Pass
10/22/2007	1	COUNCIL PRESIDENT	Signed
10/10/2007	1	Technology Drafter	Sent for Approval
10/10/2007	1	Auditor Reviewer	Reviewed and Approved
10/10/2007	1	CITY AUDITOR	Reviewed and Approved
10/10/2007	1	Technology Drafter	Sent for Approval
10/10/2007	1	CITY ATTORNEY	Reviewed and Approved
10/10/2007	1	Technology Drafter	Sent to Clerk's Office for Council
10/9/2007	1	Finance Reviewer	Reviewed and Approved
10/9/2007	1	FINANCE DIRECTOR	Reviewed and Approved
10/5/2007	1	Finance Reviewer	Reviewed and Approved
10/2/2007	1	EBOCO Reviewer	Sent for Approval
10/2/2007	1	ODI DIRECTOR	Reviewed and Approved
10/2/2007	1	Technology Drafter	Sent for Approval
10/1/2007	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
10/1/2007	1	Technology Drafter	Sent for Approval
9/22/2007	1	Technology Drafter	Sent for Approval
9/21/2007	1	Technology Reviewer	Reviewed and Approved
9/4/2007	1	Technology Drafter	Sent for Approval

Explanation

BACKGROUND:
This legislation authorizes the Director of the Department of Technology, on behalf of the Columbus Health Department, to modify and extend an existing contract with Decade Software Company LLC, to allow for application upgrade; movement of data; and related services associated with the Envision application.

The Envision software applications provides the Health Department the ability to operate the Environmental Health unit by providing an extensive array of services; such as yet not limited to: tracking and maintaining information associated with inspections, historical data of restaurants and other businesses, tracking sanitation standards data, vector control for mosquitoes, environmental reviews, accounts receivable/payable and billings as well as statistics and analysis regarding the Environmental Health unit.

Without the services provided through the Envision application, the Health Department would lose the ability to operate the Environmental Health unit, which could result in the failure to meet requirements mandated by the State Of Ohio.

In alignment with modification language established in the original contract, EL000490, established by the Health Department, and assumed by the Department of Technology through the reorganization of the City of Columbus Information Technology resources in January 2001, placing this agreement under the authority of the Department of Technology, passage of this ordinance will allow The Department of Technology to modify an existing contract, current contract associated with purchase order EL007029.

Passage of this ordinance will allow for the movement of data and related services, commencing upon approval of the proposed contract modification and the creation of a certified purchase order, and will be in effect for one year (twelve months) from the purchase order certification date.


EMERGENCY: There is an immediate need to modify and extend a contract with Decade Softw...