Explanation
BACKGROUND:
This legislation authorizes the Director of the Department of Technology, on behalf of the Columbus Public Health Department, to modify a contract with Decade Software Company, LLC for provisioning a batch payment import module of the EnvisionConnect hosted system. The original contract (EL000490) was established by the Health Department in 2000 and provided language that allows for contract modifications. The agreement was most recently renewed by authority of ordinance 0805-2013, passed April 15, 2013, through purchase order EL014435. The term of this contract modification is from the date of a certified purchase order through June 30, 2014, and will provide for set-up, licensing, and support services at a total cost of $11,844.00.
In an effort to continue to improve operational efficiencies, while providing the highest level of customer service to its clients, the Columbus Public Health Department (CPH) would like to streamline payment processing for Environmental Health licensing fees (and other services) and provide greater flexibility of payment options for the public. The Environmental Health program at CPH handles financial processing of over three million dollars annually, represented by over 8,000 financial transactions. To provide greater flexibility in payment options, as well as to reduce intensive (manual) payment processing, CPH would like to utilize a payment module that will allow for payment processing over the CPH website. This will allow Environmental Health’s licensing process to be open for business 24/7 and will give operators and other services provided to the public a more efficient way to do business with this organization. The proposed solution requires a module add-on, known as the “Batch Payment Import Module”, to EnvisionConnect, an externally hosted automated system application from Decade Software Company, which currently supports the entire Environmental Health operation. This add-on module ...
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