Explanation
BACKGROUND: For the option to purchase U.S. Filter/Envirex Parts for the Division of Sewerage and Drainage, the biggest user. The term of the proposed option contracts would be two years, ending December 31, 2007, with the option to extend for one additional year.
The Purchasing Office solicited 162 vendors for the purchase of US Filter/Envirex Parts (SA001729). Of those solicited, one had certified M1A status and one had certified F1 status. The formal bid opened September 15, 2005. There were two proposals received; US Filter Envirex Products and Allied-Locke Industries (REG).
During the review process, the Division of Sewerage and Drainage could not fairly and accurately evaluate alternate products offered by Allied-Locke Industries due to the fact the specifications did not include enough descriptive requirements. Allied-Locke, for example, bid cast iron sprockets; however, the current sprockets in use are made of polyurethane, which are easily maintained, replaced and interchangeable. Without specifying that the sprockets be manufactured from a polyurethane or equal material, it would not be fair to evaluate Allied-Locke's products. Therefore, a contract will be awarded to both suppliers and the Division of Sewerage and Drainage will purchase items that are of alternate construction to evaluate during the contract period.
The Purchasing Office is recommending award of contracts to both of the responsive, responsible, best bidders:
Allied-Locke Industries, MAJ, CC# 36-2551805.
US Filter Envirex Products, MAJ, CC# 34-1545942.
Estimated Annual Expenditure for both contracts: $250,000.00
The companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search. This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days...
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