City of Columbus - File #: 0551-2004

• File #: 0551-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 3/11/2004
• In control: Administration Committee
• On agenda: 4/5/2004
• Final action: 4/7/2004
• Title: To authorize and direct the City Auditor to transfer $107,077.00 from the Special Income Tax Fund to the Safety Bond Fund, to authorize the appropriation and expenditure of $107,077.00 from the Safety Bond Fund, to authorize the Public Service Director to enter into contract for the Facilities Management Division with Smith Roofing, Ltd., for the renovation of the roof at Fire Station 28, and to declare an emergency. ($107,077.00)

Date	Ver.	Action By	Action	Result
4/7/2004	1	ACTING CITY CLERK	Attest
4/6/2004	1	MAYOR	Signed
4/5/2004	1	Columbus City Council	Approved	Pass
4/5/2004	1	COUNCIL PRESIDENT	Signed
3/25/2004	1	Service Drafter	Sent to Clerk's Office for Council
3/24/2004	1	EBOCO Reviewer	Reviewed and Approved
3/24/2004	1	ODI DIRECTOR	Reviewed and Approved
3/24/2004	1	Service Drafter	Sent for Approval
3/24/2004	1	CITY ATTORNEY	Reviewed and Approved
3/23/2004	1	Auditor Reviewer	Contingent Within
3/23/2004	1	CITY AUDITOR	Reviewed and Approved
3/23/2004	1	Service Drafter	Sent for Approval
3/22/2004	1	Finance Reviewer	Reviewed and Approved
3/22/2004	1	FINANCE DIRECTOR	Reviewed and Approved
3/22/2004	1	Service Drafter	Sent for Approval
3/17/2004	1	SERVICE DIRECTOR	Reviewed and Approved
3/16/2004	1	Service Drafter	Sent for Approval
3/12/2004	1	Service Drafter	Sent for Approval
3/11/2004	1	Service Drafter	Sent for Approval

Explanation

BACKGROUND: This ordinance authorizes the Public Service Director to enter into contract for the Facilities Management Division with Smith Roofing, Ltd., in the amount of $107,077.00 for the renovation of the roof at Fire Station 28, 3240 McCutcheon Road. The current roof is approximately thirty years old and has been leaking for the last two years. The renovation will consist of the replacement of a rubber roof with a granular-textured roof of modified bitumen asphalt. The contractor has ninety days upon notification of the award of the contract to complete the project. The roof will include a 30-year workmanship and material guarantee.

Formal proposals were solicited on February 9, 2004. Five firms submitted proposals on February 24, 2004 as follows: (1 MBE*, 0 FBE).

*Smith Roofing, Ltd. $107,077.00
Field & Associates, Inc. $112,762.00
General Maintenance & Engineering Co. $117,923.00
K & W Roofing, Inc. $138,844.00
Harold J. Becker Co., Inc. $150,800.00

It is the recommendation of the Facilities Management Division to award this contract to the most responsive and responsible bidder, Smith Roofing, Ltd., CC# 31-1422838, exp. 06/05/2004

This ordinance also authorizes the transfer, appropriation, and expenditure of $107,077.00 from the Special Income Tax Fund to pay for this project. The Special Income Tax transfer and appropriation is a temporary measure until the City sells notes or bonds for this project.

Emergency action is requested so that the contractor will be able to complete this project during good weather.

Fiscal Impact: The Special Income Tax fund has a sufficient budget to support the transfer of $107,077.00. The total cost...