City of Columbus - File #: 1926-2005

• File #: 1926-2005
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 11/4/2005
• In control: Public Service & Transportation Committee
• On agenda: 12/5/2005
• Final action: 12/8/2005
• Title: To authorize a transfer of $173,124 within the Fleet Management Services Fund; to authorize a supplemental appropriation of $631,449 from the unappropriated balance of the Fleet Management Services Fund; to authorize the Finance and Management Director to issue purchase orders for the purchase of credit card and bulk fuel for the Fleet Management Division per the terms of Universal Term Contracts; to authorize the expenditure of $665,000 from the Fleet Management Services Fund; and to declare an emergency. ($665,000.00)

Date	Ver.	Action By	Action	Result
12/8/2005	1	ACTING CITY CLERK	Attest
12/7/2005	1	MAYOR	Signed
12/5/2005	1	Columbus City Council	Approved	Pass
12/5/2005	1	COUNCIL PRESIDENT	Signed
11/25/2005	1	CITY ATTORNEY	Reviewed and Approved
11/25/2005	1	Service Drafter	Sent to Clerk's Office for Council
11/23/2005	1	SERVICE DIRECTOR	Reviewed and Approved
11/23/2005	1	Auditor Reviewer	Reviewed and Approved
11/23/2005	1	CITY AUDITOR	Reviewed and Approved
11/23/2005	1	SERVICE DIRECTOR	Reviewed and Approved
11/22/2005	1	Finance Reviewer	Reviewed and Approved
11/22/2005	1	FINANCE DIRECTOR	Reviewed and Approved
11/17/2005	1	SERVICE DIRECTOR	Reviewed and Approved
11/16/2005	1	Service Drafter	Sent for Approval
11/4/2005	1	Service Drafter	Sent for Approval

Explanation
Background: This ordinance authorizes a transfer of $173,124 within the Fleet Management Services Fund for the Fleet Management Division. The Third Quarter Financial Review projected a personnel surplus within the Feet Management Services Fund. These funds are being transferred within the 2005 operating budget to pay for fuel and parts. There is also a small transfer within the Public Service Director's office Fleet Management Services Fund to cover technology related charges.

This ordinance also authorizes a supplemental appropriation of $631,449 from the unappropriated balance of the Fleet Management Services Fund. The transfer and supplemental appropriation will allow the Fleet Management Division to continue to purchase fuel and parts for snow plow and refuse collection equipment as well as pay vehicle damage claims for the Fleet Management Division.

This ordinance also authorizes the Finance and Management Director to issue purchase orders for the purchase of credit card and bulk fuel (gasoline and diesel fuel) for the Fleet Management Division per terms and conditions of State Contract OP914204 and Franklin County Contract ITB # 2005-02-51.

Fiscal Impact: The Fleet Management Division originally budgeted a total of $5.56 million for the purchase of motor fuels in 2005. Ordinance # 0056-2005 passed February 9, 2005, authorized $4.1 million for fuel purchases, Ordinance # 0791-2005 passed April 20, 2005, authorized $1.44 million and Ordinance # 1436-2005, passed October 3, 2005 authorized an additional $1.43 million for a total of $6.97 million for motor fuel purchases in 2005.

As of the 2005 Third Quarter Financial Review, the Fleet Management Division projected a fuel deficit of $800,000, at an average cost of $2.50 per gallon. Since then, however, the division has witnessed a decrease in fuel prices. On November 14, 2005, fuel prices were at an average cost of $2.12 per gallon, allowing for a revision of the fuel de...