Explanation
BACKGROUND:
This ordinance authorizes the Director of Finance and Management, on behalf of the Department of Technology (DoT), to establish purchase orders for the purchase of software, software licenses, professional services, maintenance and support and training services needed to complete the Building and Zoning Services Project from two Prime AE Group, Inc. State of Ohio, State Term Schedules (STS): Prime AE Group, State Term Schedule # 800448, expiration date 8/30/2017; Prime AE Group, a dealer of Hyland On Base, State Term Schedule # 533272-3-26, expiration date 3/31/2021. The costs are allocated as follows: professional services for the upgrade $45,289.37, licenses $24,342.56, maintenance for licenses $4,868.52 and training $5,440.80. The total cost associated with this legislation is $79,941.25. The original agreement was authorized by ordinance 2833-2014, passed December 8, 2014 in the amount of $1,443,390.36 (FL006117 and FL006123).
The imaging and conversion system is being utilized by several city departments and this ordinance will provide services to upgrade to the latest version of the software. DoT will also be purchasing indexing software, as well as enterprise licenses to integrate with the City’s Enterprise GIS system (ESRI). In addition, it will provide licenses and training, to ensure that DoT can support and administer the enterprise On Base system for the city.
A new version of the software has been released and upgrades are included in the software maintenance and support agreements. The city would like to take advantage of added functionality and to keep the system current. BZS requires functionality in OnBase 16 (upgrade version) to go-live with their system. We are investing in additional licenses and training to support city departments as they move to the OnBase Enterprise system.
Ordinance 582-87 authorizes the City of Columbus to purchase from cooperative purchasing contracts which are not bid, but negotiated...
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