City of Columbus - File #: 1172-2010

• File #: 1172-2010
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 7/27/2010
• In control: Administration Committee
• On agenda: 9/20/2010
• Final action: 9/23/2010
• Title: To authorize the Director of the Department of Finance and Management to establish a purchase order for the Department of Technology, with Software House International Inc. (SHI) from a State Term Schedule; and to authorize the expenditure of $73,688.54 from the Department of Technology's Information Services Fund in support of the Columbus Human Resource Information System (CHRIS). ($73,688.54)

Date	Ver.	Action By	Action	Result
9/23/2010	1	CITY CLERK	Attest
9/21/2010	1	MAYOR	Signed
9/20/2010	1	Columbus City Council	Approved	Pass
9/20/2010	1	COUNCIL PRESIDENT	Signed
9/13/2010	1	Columbus City Council	Read for the First Time
9/3/2010	1	Technology Drafter	Sent for Approval
9/3/2010	1	Auditor Reviewer	Reviewed and Approved
9/3/2010	1	CITY AUDITOR	Reviewed and Approved
9/3/2010	1	Technology Drafter	Sent for Approval
9/3/2010	1	CITY ATTORNEY	Reviewed and Approved
9/3/2010	1	Technology Drafter	Sent to Clerk's Office for Council
9/2/2010	1	Finance Reviewer	Sent for Approval
9/2/2010	1	Finance - Purchasing Reviewer	Reviewed and Approved
9/2/2010	1	FINANCE DIRECTOR	Reviewed and Approved
8/30/2010	1	Finance Reviewer	Reviewed and Approved
8/25/2010	1	EBOCO Reviewer	Sent for Approval
8/25/2010	1	ODI DIRECTOR	Reviewed and Approved
8/25/2010	1	Technology Drafter	Sent for Approval
8/20/2010	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
8/20/2010	1	Technology Drafter	Sent for Approval
8/11/2010	1	Technology Drafter	Sent for Approval

Explanation

BACKGROUND:
This legislation authorizes the Director of the Department of Finance and Management to establish a purchase order for the Department of Technology, as part of the ongoing Columbus Human Resource Information System (CHRIS) project. The City of Columbus, Department of Technology has a need to purchase a quantity of four (4) Microsoft SQL and three (3) Microsoft Windows Server Licenses from a State Term Schedule (0A07004, expires 6/30/2011); from Software House International Inc. (SHI). CHRIS is replacing the City's aged, out-dated payroll system that is reaching the limit capacity associated with maintaining data, processing information and programs.

The Microsoft SQL processor licenses and Microsoft Window Server operating system licenses are for the applications running on the CHRIS database server; including test application, Business Intelligence and production applications CourseMill and Intellivue.

This purchase will be made utilizing State Term Schedule (0A07004, expires 6/30/2011) authorized for the City's use by Ordinance No. 582-87.



FISCAL IMPACT: Earlier this year, the Department of Technology legislated $373,420.20 for the purchase of various types of software licenses with Software House International Inc. (SHI). The cost associated with this legislation is $73,688.54. Funds totaling $73,688.54 for this purchase are available within the Department of Technology Information Services Fund.


CONTRACT COMPLIANCE:
Software House International Inc. (SHI): 22-3009648 Expiration Date: 11/16/2011


Title

To authorize the Director of the Department of Finance and Management to establish a purchase order for the Department of Technology, with Software House International Inc. (SHI) from a State Term Schedule; and to authorize the expenditure of $73,688.54 from the Department of Technology's Information Services Fund in support of the Columbus Human Resource Information System (CHRIS). ($73,688.54)


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