Explanation
Background: This legislation authorizes and directs the Finance Director to issue several purchase orders for credit card fuel purchases, bulk fuel deliveries and vehicle parts, supplies and accessories for the Public Service Department, Fleet Management Division. Formal competitive bids were taken by the Purchasing office and Universal Term Contracts are in place for each of the items.
Fiscal Impact: This legislation is for $2,138,450.00, which is a budgeted expenditure either through the second six months of the current year or the particular contract expiration date, whichever is appropriate. Expenditures for like items for a similar six month period in 2002 was $2,036,600 and $1,939,637 in 2001. Earlier this year, Fleet Management established purchase orders for many of these same parts, supplies and accessories for the first six months of 2003. Due to the higher prices for fuel in 2003, additional funding may be necessary for fuel purchases beyond what is being requested within this ordinance. The Fleet Management Division is monitoring fuel purchases on a monthly basis and will make adjustments after the Third Quarter Financial review, if necessary.
Emergency legislation is requested in order to ensure an uninterrupted purchase of credit card fuel, bulk fuel deliveries and vehicle parts, supplies, and accessories as well as the payment of invoices to the various vendors.
Title
To authorize and direct the Finance Director to issue purchase orders for bulk fuel deliveries and vehicle parts, supplies and accessories for the Fleet Management Division, to authorize and direct the expenditure of $2,138,450.00 from the Fleet Maintenance Fund and; and to declare an emergency. ($2,138,450.00)
Body
WHEREAS, Universal Term Contracts (UTC) have been established through the formal competitive bid process, and
WHEREAS, the Fleet Management Division, Public Service Department, has a need to purchase bulk fuel de...
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