City of Columbus - File #: 0223-2007

• File #: 0223-2007
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 2/2/2007
• In control: Finance & Economic Development Committee
• On agenda: 4/9/2007
• Final action: 4/11/2007
• Title: To authorize and direct the Finance & Management Director to issue blanket purchase orders for various automotive equipment parts, supplies, services and biodiesel for the Fleet Management Division, to authorize the expenditure of $650,000.00 from the Fleet Management Services Fund; to waive the competitive bidding requirements of the Columbus City Codes; and to declare an emergency. ($650,000.00)

Date	Ver.	Action By	Action	Result
4/11/2007	1	CITY CLERK	Attest
4/10/2007	1	MAYOR	Signed
4/9/2007	1	Columbus City Council	Taken from the Table	Pass
4/9/2007	1	Columbus City Council	Approved	Pass
4/9/2007	1	COUNCIL PRESIDENT	Signed
4/2/2007	1	Columbus City Council	Tabled to Certain Date	Pass
3/13/2007	1	Service Reviewer	Sent to Clerk's Office for Council
3/12/2007	1	Auditor Reviewer	Reviewed and Approved
3/12/2007	1	CITY AUDITOR	Reviewed and Approved
3/12/2007	1	Service Drafter	Sent for Approval
3/12/2007	1	CITY ATTORNEY	Reviewed and Approved
3/9/2007	1	Finance - Purchasing Reviewer	Reviewed and Approved
3/9/2007	1	FINANCE DIRECTOR	Reviewed and Approved
3/9/2007	1	Service Reviewer	Sent for Approval
3/2/2007	1	Finance Reviewer	Reviewed and Approved
3/1/2007	1	Finance Reviewer	Reviewed and Approved
2/28/2007	1	SERVICE DIRECTOR	Reviewed and Approved
2/24/2007	1	Service Drafter	Sent for Approval
2/5/2007	1	Service Reviewer	Reviewed and Approved
2/2/2007	1	Service Drafter	Sent for Approval

Explanation

Background: This ordinance authorizes and directs the Finance & Management Director to issue blanket purchase orders for various automotive equipment parts, supplies, and services for the Fleet Management Division without the use of formal competitive bidding. This ordinance also includes funding for the purchase of bio-diesel, which is not currently available from the city's primary fuel supplier BP Products North America, Inc.

Given the diversity of the City's fleet of approximately 3,300 on-road vehicles and the thousands of off-road motorized equipment, and the complexity of today's vehicles, it is not possible to anticipate all parts, supplies, and services requirements. Because of these circumstances, the City must purchase automotive equipment parts, supplies, and services that are not available from City-wide universal term contracts (UTC). .

Fiscal Impact: The Fleet Management Division 2007 operating budget contains $5.4 million for the purchase of automotive parts, supplies, and services. This ordinance authorizes an expenditure of $650,000. Expenditures for similar non-contract items were $810,000 in 2006 and $750,000 in 2005.

The Fleet Management Division 2007 operating budget contains $9 million for the purchase of fuel, including some biodiesel. This ordinance authorizes an expenditure of $100,000 for biodiesel. Expenditures for biodiesel in 2006 totalled $3,000 to initiate two pilot programs to test the fuel.

Emergency action is requested to ensure an uninterrupted supply of parts, supplies, services and bio-diesel to maintain the City's fleet.

Title

To authorize and direct the Finance & Management Director to issue blanket purchase orders for various automotive equipment parts, supplies, services and biodiesel for the Fleet Management Division, to authorize the expenditure of $650,000.00 from the Fleet Management Services Fund; to waive the competitive bidding requirements of the Columbus City Codes...