City of Columbus - File #: 1973-2004

• File #: 1973-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 10/29/2004
• In control: Utilities Committee
• On agenda: 11/22/2004
• Final action: 11/24/2004
• Title: To authorize and direct the Finance Director to modify and extend the citywide contract for the option to purchase Luminaires, with Graybar Electric, G E Supply, Consolidated Electrical Distributors and Hughes Supply, and to declare an emergency.

Date	Ver.	Action By	Action	Result
11/24/2004	1	MAYOR	Signed
11/24/2004	1	CITY CLERK	Attest
11/22/2004	1	Columbus City Council	Approved	Pass
11/22/2004	1	Columbus City Council	Taken from the Table	Pass
11/22/2004	1	COUNCIL PRESIDENT	Signed
11/15/2004	1	Columbus City Council	Tabled to Certain Date	Pass
11/2/2004	1	Finance - Purchasing Drafter	Sent for Approval
11/2/2004	1	CITY ATTORNEY	Reviewed and Approved
11/2/2004	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
11/1/2004	1	EBOCO Reviewer	Reviewed and Approved
11/1/2004	1	ODI DIRECTOR	Reviewed and Approved
10/29/2004	1	Finance - Purchasing Drafter	Sent for Approval
10/29/2004	1	FINANCE-PURCHASING APPROVER	Reviewed and Approved

Explanation

BACKGROUND: To modify and extend the existing city-wide contracts for the option to purchase Luminaires for the Division of Electricity, the largest user, to and including March 31, 2006. Formal bids were opened by the Purchasing Office on September 11, 2003. The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06. (Proposal No. SA000506).

Four contracts were established in accordance with the bids: Graybar Electric Company, Inc., contract compliance number, 130794380, FL001905; G E Supply Div. of General Electric, contract compliance number 140689340, FL001906; Consolidated Electrical Distributors, contract compliance number 952563864, FL001908; and Hughes Electric Utilities, contract compliance number 370798775, FL001907.

None of these companies are debarred according to the Excluded Party Listing System of the Federal Government and none of these companies are listed in the Auditor of State Unresolved Findings database.

1. Amount of additional funds: The estimated annual expenditure for the contracts is $294,424.35.00. The Division of Electricity must obtain approval to expend from their own budgeted funds for their expenditures.
2. Reason additional needs were not foreseen: The need was foreseen. An extension is provided for in the original contracts.
3. Reason other procurement processes not used: It is not anticipated that better terms, conditions or pricing will be realized if the City re-bids these items at this time.
4. How cost was determined: The cost, terms and conditions are in accordance with the original agreement

FISCAL IMPACT: No funding is required to extend the option contracts. The Division of Electricity must set aside their own funding for their estimated expenditures.

To maintain an uninterrupted supply of service to the City Agency using the Universal Term Contract, this ordinance is be submitted as an emergency.

Title

To authorize and direct the Financ...