Explanation
BACKGROUND: For the option to establish a Universal Term Contract (UTC) to purchase Allis Chalmers Sludge Pump Parts for the Division of Water. The term of the proposed option contract would be in effect from the date of execution by the City to and including April 30, 2010, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on October 23, 2008.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06, Solicitation SA003060. Twenty-nine (29) bids were solicited (MBR-1, F1). Three (3) bids were received.
The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidder, as follows:
Werner-Todd Pump Company, CC#310937219 Expires: November 25, 2010
Total Estimated Annual Expenditure: $40,000.00
These companies are not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing UTC Account. The Division of Water will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance & Management Director to enter into a contract to purchase Allis Chalmers Sludge Pump Repair Parts with Werner-Todd Pump Company, to authorize the appropriation of one (1) dollar to establish the contract from the Purchasing/UTC Fund; and to declare an emergency. ($1.00).
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on October 23, 2008, and selected the lowest, responsive, responsible and best bidder; and
WHEREAS, this ordinance addresses Purch...
Click here for full text