City of Columbus - File #: 0803-2006

• File #: 0803-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 4/17/2006
• In control: Administration Committee
• On agenda: 5/8/2006
• Final action: 5/11/2006
• Title: To authorize and direct the Finance and Management Director to modify and extend the two (2) existing citywide contracts for the option to obtain Specialty, Industrial and Medical Gases with Airgas Great Lakes and Valley National Gases, to waive formal competitive bidding requirements, and to declare an emergency.

Date	Ver.	Action By	Action	Result
5/11/2006	1	MAYOR	Signed
5/11/2006	1	CITY CLERK	Attest
5/8/2006	1	Columbus City Council	Approved	Pass
5/8/2006	1	COUNCIL PRESIDENT	Signed
4/28/2006	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
4/25/2006	1	Finance - Purchasing Drafter	Sent for Approval
4/25/2006	1	CITY ATTORNEY	Reviewed and Approved
4/24/2006	1	EBOCO Reviewer	Reviewed and Approved
4/24/2006	1	ODI DIRECTOR	Reviewed and Approved
4/20/2006	1	Finance - Purchasing Drafter	Sent for Approval
4/19/2006	1	Finance - Purchasing Reviewer	Reviewed and Approved
4/19/2006	1	FINANCE DIRECTOR	Reviewed and Approved
4/18/2006	1	Finance - Purchasing Drafter	Sent for Approval
4/17/2006	1	Finance - Purchasing Drafter	Sent for Approval

Explanation

BACKGROUND: To modify and extend the existing city-wide contracts for the option to obtain Specialty, Industrial and Medical Gases to and including November 30, 2006. Formal bids were opened by the Purchasing Office on June 13, 2002. The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06. (Proposal No. SA000273DRM). The following two (2) contracts were established in accordance with bids received:

FL001283 Airgas Great Lakes Contract Compliance #38-2518089
FL001278 Valley National Gases, Inc. Contract Compliance #55-0460738

Both contracts were modified to extend the term in accordance with the specifications until May 31, 2006. It is now necessary to extend the contracts for an additional period of six (6) months to allow for a bid process to establish of a new contract. Neither company is debarred according to the Federal Excluded Parties Listing or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery database.

1. Amount of additional funds: The estimated annual expenditure for these contracts is $70,000.00. Various city agencies must obtain approval to expend from their own budgeted funds for their estimated expenditures.
2. Reason additional needs were not foreseen: The need was foreseen and a formal bid is in the process of being advertised. However, due to staffing levels, this bid process was not initiated in time for a completed contract to be available when the extended contract expires. Due to usage demands of this commodity, a lapse in supply would be an undue hardship on city agencies.
3. Reason other procurement processes not used: The same exact product is required as originally bid. No lower pricing/more attractive terms and conditions are anticipated at this time.
4. How cost was determined: The cost, terms and conditions are in accordance with the original agreement.

This ordinance is be...