Explanation
1. BACKGROUND: This legislation authorizes the Director of Finance and Management to renew and increase contract numbers PO484600 and PO484604, on behalf of the Office of Construction Management, with HEAPY Engineering, Inc., for the Professional Engineering Services - Task Order Basis project, in an amount up to $250,000.00.
These indefinite quantity contracts provide the Office of Construction Management with continual, contractual access to resources that are necessary to perform professional engineering services as well as provide technical expertise for the Department of Finance and Management to implement projects for various City of Columbus departments.
The original contracts were established under Ordinance No. 3156-2024 and approved by City Council on December 16, 2024. The terms of the contracts stated “The term of the contract is one year from the date of issuance of the purchase order, or, until all funds are depleted, with the option for up to three (3) annual renewals”.
Renewal No. 1 (current): The contracts’ initial terms are longer than the one-year period from the date of the purchase orders issued December 27, 2024, however, not all funds have been depleted and before all funds are depleted and the contract expires the Department of Finance and Management seeks to exercise the first of three annual renewals and extend the contract for an additional year.
2. RENEWAL INFO:
A. The amt of additional funds to be expended under the renewal: $250,000.00
Original Contract Amount: $ 750,000.00 (PO484600 & PO484604)
Renewal No. 1 (current): $ 250,000.00
Total (Original and Ren 1): $1,000,000.00
B. Why the need for additional goods or services could not be foreseen at the time the contract was initially awarded.
The need for additional services was not foreseen and mentioned in the original authorizing legislation under Ordinance No. 3156-2024. This is the first renewal to the contract.
C. Why it would not be in th...
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