City of Columbus - File #: 0675-2007

• File #: 0675-2007
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 4/20/2007
• In control: Safety Committee
• On agenda: 5/14/2007
• Final action: 5/15/2007
• Title: To authorize and direct the Director of Public Safety to modify and extend a contract with Public Safety Systems, Inc. (PSSI) for software support and services for the Computer Aided Dispatch System for the Department of Public Safety, to authorize the expenditure of $128,000.00 from the Division of Support Services General Fund and to declare an emergency. ($128,000.00)

Date	Ver.	Action By	Action	Result
5/15/2007	1	MAYOR	Signed
5/15/2007	1	CITY CLERK	Attest
5/14/2007	1	Columbus City Council	Approved	Pass
5/14/2007	1	COUNCIL PRESIDENT	Signed
5/1/2007	1	Safety Drafter	Sent for Approval
5/1/2007	1	CITY ATTORNEY	Reviewed and Approved
5/1/2007	1	Safety Drafter	Sent to Clerk's Office for Council
4/30/2007	1	Safety Drafter	Sent for Approval
4/30/2007	1	EBOCO Reviewer	Reviewed and Approved
4/30/2007	1	ODI DIRECTOR	Reviewed and Approved
4/30/2007	1	Safety Drafter	Sent for Approval
4/30/2007	1	Auditor Reviewer	Reviewed and Approved
4/30/2007	1	CITY AUDITOR	Reviewed and Approved
4/27/2007	1	Finance Reviewer	Reviewed and Approved
4/27/2007	1	FINANCE DIRECTOR	Reviewed and Approved
4/26/2007	1	Finance Reviewer	Reviewed and Approved
4/25/2007	1	SAFETY DIRECTOR	Reviewed and Approved
4/25/2007	1	Safety Drafter	Sent for Approval
4/24/2007	1	Safety Reviewer	Reviewed and Approved
4/23/2007	1	Safety Reviewer	Reviewed and Approved
4/23/2007	1	Safety Drafter	Sent for Approval
4/20/2007	1	Safety Drafter	Sent for Approval

Explanation

BACKGROUND:
This legislation authorizes the Director of Public Safety, on behalf of the Division of Support Services, to modify and extend a contract with Public Safety Systems, Inc. (PSSI), for software support and maintenance associated with the Computer Aided Dispatching (CAD) response system. The CAD system is utilized by the Police and Fire dispatch facilities. The CAD enables monitoring, tracking and dispatch emergency and non-emergency data. PSSI provides telephone support services, upgrades to software and enhancements that support the CAD system's daily operations. Any problems that arise with the application that requires changes to the application software may only be performed by them.

On June 12, 2000, Council approved and passed Ordinance 1420-00, which established the software support services provided by PSSI. Under the original contract there are terms and conditions that allow for renewals at the conclusion of the ending term. This modification extends the contract from June 12, 2007 through June 12, 2008 in the amount of $128,000.00.

Original Cost (Year 1999): $39,000.00
Total amount of Modification #7 is: $128,000.00
Total contract amount, including this modification, is: $683,850.00
Cost Basis for the Modification: Yearly on-going maintenance support contract for the
Computer Aided Dispatching (CAD) response system.

Bid Information: Public Safety Systems, Inc. (PSSI) is the manufacturer of the application system software. Public Safety Systems, Inc. (PSSI) wrote the software and is the only company that can support it. No one else has the source code (programs).

Contract Compliance: Public Safety Systems, Inc., Contract Compliance #541302472 (expires June 12, 2007).

Emergency Designation: Emergency designation is required to facilitate prompt payment for services provided by PSSI.


FISCAL IMPACT:
Budgeted Amount: Funds for this expenditure are available in the Department of Pu...