City of Columbus - File #: 1554-2004

• File #: 1554-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 8/30/2004
• In control: Utilities Committee
• On agenda: 10/18/2004
• Final action: 10/20/2004
• Title: To authorize the Finance Director to enter into a contract with Century Equipment, for batwing mowers, for the Division of Water, and to authorize the expenditure of $77,151.20 from Water Systems Operating Fund. ($77,151.20)

Date	Ver.	Action By	Action	Result
10/20/2004	1	CITY CLERK	Attest
10/19/2004	1	MAYOR	Signed
10/18/2004	1	Columbus City Council	Approved	Pass
10/18/2004	1	Columbus City Council	Taken from the Table	Pass
10/18/2004	1	COUNCIL PRESIDENT	Signed
10/4/2004	1	Columbus City Council	Tabled to Certain Date	Pass
9/27/2004	1	Columbus City Council	Read for the First Time
9/16/2004	1	Utilities Drafter	Sent to Clerk's Office for Council
9/15/2004	1	Utilities Drafter	Sent for Approval
9/15/2004	1	CITY ATTORNEY	Reviewed and Approved
9/14/2004	1	EBOCO Reviewer	Reviewed and Approved
9/14/2004	1	ODI DIRECTOR	Reviewed and Approved
9/14/2004	1	Utilities Drafter	Sent for Approval
9/14/2004	1	Auditor Reviewer	Reviewed and Approved
9/14/2004	1	CITY AUDITOR	Reviewed and Approved
9/9/2004	1	Utilities Drafter	Sent for Approval
9/8/2004	1	UTILITIES DIRECTOR	Reviewed and Approved
9/8/2004	1	UTILITIES DIRECTOR	Reviewed and Approved
9/1/2004	1	Utilities Drafter	Sent for Approval
9/1/2004	1	Utilities Drafter	Sent for Approval
8/31/2004	1	Utilities Drafter	Sent for Approval
8/31/2004	1	Utilities Drafter	Sent for Approval
8/30/2004	1	Utilities Drafter	Sent for Approval

Explanation

BACKGROUND: The Purchasing Office received and opened bid number SA001216 for batwing mowers on July 29, 2004. These mowers are needed to cut grass around the water dams and park areas. Three bids were received and the Purchasing Office deemed them complete, however, the lowest two were deemed non-responsive, as they did not meet several specifications, which are imperative to the operation of the mowers. The third vendor, Century Equipment, met or exceeded all of our specifications. Therefore, we are recommending award of this contract go to Century Equipment, as the lowest, responsive, responsible, and best bidder to meet specifications, for a total of $77,151.20. The Contract Compliance Number for Century Equipment is 34-4478146. They do not have MBE/FBE status. Of the 47 companies solicited none had certified MBE/FBE status.

FISCAL IMPACT: The Division of Water only allocated $48,000.00 for these mowers in the 2004 Budget. These mowers were under-budgeted as the Watershed group believed two mowers were approved, however, funds were only budgeted for one. Since Watershed was going to request another mower in the 2005 Budget, our administration decided they would purchase the second mower this year, instead of re-bidding next year, when prices could increase. Funds in Object Level Three will be reprioritized in order to cover the $29,151.20 deficit.

There were no purchases for mowers in the last two years.



Title

To authorize the Finance Director to enter into a contract with Century Equipment, for batwing mowers, for the Division of Water, and to authorize the expenditure of $77,151.20 from Water Systems Operating Fund. ($77,151.20)



Body

WHEREAS, the Purchasing Office did receive and open bid number SA001216 for the purchase of batwing mowers on July 29, 2004, and

WHEREAS, three bids were received, but the lowest two were deemed non-responsive, as they did not meet several specifications, which are...