Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Fuel Station Maintenance with K & W Equipment Co dba SSECO Solutions. The Division of Fleet Management is the primary user for pumping station maintenance and management. Inspections, repairs and calibration of fuel tanks are used to maintain city owned fueling stations throughout the City. The term of the proposed option contract would be approximately two (2) years, expiring May 31, 2028, with the option to renew for two (2) additional one (1) year extensions, or portion thereof. The Purchasing Office opened formal bids on February 5, 2026. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO003693.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Chapter 329 relating to competitive bidding (Request for Quotation No. RFQ031897). Two (2) bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
K & W Equipment Co dba SSECO Solutions, CC# 049987 expires 8/8/2026, All Items, $1.00
Total Estimated Annual Expenditure: $150,000.00, Division of Fleet, the primary user
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance to avoid an interruption in service and supply of city owned fueling stations throughout the City.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO003693. City Agencies will be required to obtain approval to expend from their own app...
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