Explanation
BACKGROUND: For the option to establish a Universal Term Contract (UTC) to purchase National Restaurant Association (NRA) Serv Safe Educational Materials for use by the City of Columbus Public Health Department Environmental Health Program. These materials, available in different languages, will be used in educating local businesses, organizations and individuals in proper food handling to protect the public.
The term of the proposed option contract would be in effect from the date of execution by the City to and including December 31, 2012, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on October 22, 2009.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06, Solicitation SA003399. Fourteen (14) bids were solicited (1 MBR, 2 F1's, 1 AFA). One (1) bid was received (F1).
The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidder, as follows:
Columbus Lumber, CC#311571445 (Expires: June 9, 2010)
Total Estimated Annual Expenditure: $35,000.00
This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings for Recovery Database.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing Mail, Print Services and UTC Fund. The City of Columbus Public Health Department will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance & Management Director to enter into one (1) UTC contract for the option to purchase National Restaurant Association (NRA) Serv Safe Educational Materials with Columbus Lumber...
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