City of Columbus - File #: 1385-2010

• File #: 1385-2010
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 9/21/2010
• In control: Safety Committee
• On agenda: 10/18/2010
• Final action: 10/20/2010
• Title: To authorize the Public Safety Director to execute those documents necessary with Matrix Systems Inc, for the acquisition of a software upgrade for the Division of Police security system in accordance with the sole source provisions of Columbus City Codes; and to declare an emergency. ($0)

Date	Ver.	Action By	Action	Result
10/20/2010	1	CITY CLERK	Attest
10/19/2010	1	MAYOR	Signed
10/18/2010	1	Columbus City Council	Approved	Pass
10/18/2010	1	COUNCIL PRESIDENT	Signed
10/8/2010	1	Safety Drafter	Sent for Approval
10/8/2010	1	CITY ATTORNEY	Reviewed and Approved
10/8/2010	1	Safety Reviewer	Sent to Clerk's Office for Council
10/7/2010	1	Auditor Reviewer	Reviewed and Approved
10/7/2010	1	CITY AUDITOR	Reviewed and Approved
10/7/2010	1	Safety Drafter	Sent for Approval
10/7/2010	1	EBOCO Reviewer	Sent for Approval
10/7/2010	1	ODI DIRECTOR	Reviewed and Approved
10/6/2010	1	FINANCE DIRECTOR	Reviewed and Approved
10/6/2010	1	Safety Reviewer	Reviewed and Approved
10/5/2010	1	Finance Reviewer	Reviewed and Approved
10/5/2010	1	Finance Reviewer	Reviewed and Approved
10/5/2010	1	Finance Reviewer	Reviewed and Approved
10/4/2010	1	SAFETY DIRECTOR	Reviewed and Approved
9/27/2010	1	Safety Reviewer	Reviewed and Approved
9/24/2010	1	Safety Reviewer	Reviewed and Approved
9/24/2010	1	Safety Reviewer	Reviewed and Approved
9/23/2010	1	Safety Drafter	Sent for Approval

Explanation


BACKGROUND: The Department of Public Safety, Division of Police, was awarded an Urban Area Security Initiative (UASI) Grant from the Franklin County Office of Homeland Security and Justice Programs, for the acquisition of a software upgrade to the Matrix, Inc. security system that is used throughout the Division of Police. This ordinance authorizes the Public Safety Director to execute those documents necessary for the acquisition of the Frontier Standard 2010r1 proprietary software upgrade from Matrix Systems, Inc., under provisions of sole source procurement.

The work is to include an upgrade from the current software Frontier version 5.7.1.2 (which is outdated and can no longer be supported) to Frontier Standard 2010r1; the replacement of 19 building controllers with 11 MSGs, database conversion, implementation, training, testing, and mobilization. The Division of Police will re-use the existing printer, and will provide the server and workstations.

BID INFORMATION: The Division of Police is requesting that the necessary documents needed to make this purchase be done in accordance with provisions of sole source procurement based on: 1) the proprietary nature of the software/hardware currently in use, and 2) the inherent risk that service provided by a third party may invalidate software and/or hardware warranties. Matrix Systems, Inc. is the Division of Police's contractor for service and maintenance of facility security systems. In addition, the Matrix System warranty is effective only when Matrix factory authorized and trained technicians install or service the Matrix Systems, Inc. products. Awarding it to another security provider could cause conflict with the current provider's ability to maintain proprietary equipment. The inherent risk of damage to City equipment makes it manifestly impractical and not in the best interests of the City to bid out this upgrade. The price of the work was negotiated between the Division of P...