Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to renew three (3) existing Universal Term Contracts (UTC) for the option to purchase Electric Vehicles with Ricart Properties Inc., George Byers Sons Inc., and Mike Albert Leasing Inc. These contracts provide all City agencies and Co-OPP members the option to lease and purchase electric and hybrid vehicles.
To provide the flexibility for leasing electric vehicles and enable the City to receive Federal rebates, an award made to Mike Albert Leasing Inc., necessitated a bid waiver to negotiate and agree to additional terms and conditions as part of the leasing program. These terms and conditions were reviewed and approved by the Columbus City Attorney’s Office.
The contracts, PO096284, PO096244, and PO096247 were established in accordance with Request for Quotation RFQ005343 and authorized under Ordinance Number 2508-2017 and will expire September 30, 2019. In accordance with the bid specifications, the City and Ricart Properties Inc., George Byers Sons Inc., and Mike Albert Leasing Inc. can renew the contracts for an additional one year term subject to mutual agreement and approval of proper City Authorities.
EMERGENCY DESIGNATION: The Finance and Management Department respectfully requests this legislation be considered an emergency measure to insure there is no interruption of goods/services provided.
FISCAL IMPACT: No funding is required to renew the option contracts. All City agencies must set aside their own funding for their estimated expenditures.
Title
To authorize the Finance and Management Director to renew three Universal Term Contracts for the option to lease and purchase Electric Vehicles with Ricart Properties Inc., George Byers Sons Inc., and Mike Albert Leasing Inc.; and to declare an emergency.
Body
WHEREAS, the Purchasing Office entered into three (3) Universal Term Contracts for Electric Vehicles for use by all City agencies; and
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