City of Columbus - File #: 0929-2006

• File #: 0929-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 5/10/2006
• In control: Administration Committee
• On agenda: 5/22/2006
• Final action: 5/24/2006
• Title: To authorize the Finance and Management Director to modify a contract for the Facilities Management Division with eS Architecture and Development, Inc. in order to develop a plan to physically consolidate, in one location within 757 Carolyn Avenue, appropriate employees from the Departments of Development, Public Service and Public Utilities' plat and construction plans review staff into a single review location, to authorize the expenditure of $119,500.00 from the Facilities Management Capital Improvement Fund, and to declare an emergency. ($119,500.00).

Date	Ver.	Action By	Action	Result
5/24/2006	1	CITY CLERK	Attest
5/23/2006	1	MAYOR	Signed
5/22/2006	1	Columbus City Council	Approved	Pass
5/22/2006	1	COUNCIL PRESIDENT	Signed
5/12/2006	1	ODI DIRECTOR	Reviewed and Approved
5/12/2006	1	Finance Drafter	Sent for Approval
5/12/2006	1	CITY ATTORNEY	Reviewed and Approved
5/12/2006	1	Finance Drafter	Sent to Clerk's Office for Council
5/11/2006	1	FINANCE DIRECTOR	Reviewed and Approved
5/11/2006	1	Finance Drafter	Sent for Approval
5/11/2006	1	Auditor Reviewer	Reviewed and Approved
5/11/2006	1	CITY AUDITOR	Reviewed and Approved
5/11/2006	1	Finance Drafter	Sent for Approval
5/11/2006	1	EBOCO Reviewer	Reviewed and Approved
5/10/2006	1	Finance Drafter	Sent for Approval
5/10/2006	1	Finance Reviewer	Reviewed and Approved
5/10/2006	1	Finance Reviewer	Reviewed and Approved

Explanation

Background: This legislation authorizes the Finance and Management Director to modify a professional services contract for the Facilities Management Division with eS Architecture and Development, Inc. for work which included the development of a plan to physically consolidate in one location within 757 Carolyn Avenue, appropriate employees from the Departments of Development, Public Service and Public Utilities into a single review location. This consolidation is the result of an extensive review of operations within the City of Columbus' s One Stop Shop Program by the Mayor. By bringing these teams together, the City will further streamline communications and operations and greatly improve efficiency and customer service.

This modification will provide $119,500.00 to enable eS Architecture and Development, Inc. to provide additional electrical engineering and schematic design/design development services, construction document development, bidding, and permitting assistance. Additional design services were necessary for two reasons. Initial indications are that there is not sufficient electrical capacity within 750 Piedmont Road to house additional employees, work stations, and equipment. Employees from the Housing Division, currently located at 757 Carolyn Avenue, are programmed to move to 750 Piedmont Road. This will free up space to allow for the consolidation of the plat and construction plans review staff in the Carolyn Avenue facility. The need for this electrical work was unknown when the project commenced. In addition, the original plan called for the relocation of the Code Enforcement staff from Carolyn Avenue to Piedmont Road. Due to recent changes in the both the Housing and Code Enforcement operations, including the expansion of Code Enforcement staff, it has become evident that moving the Housing Division staff will result in significantly less disruption to overall department, division, and section operations. This chang...