City of Columbus - File #: 1688-2006

• File #: 1688-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 9/21/2006
• In control: Safety Committee
• On agenda: 10/23/2006
• Final action: 10/25/2006
• Title: To authorize and direct the Finance & Management Director to enter into a contract for the option to purchase Police Cruiser Video Systems with International Police Technologies, Inc. and to authorize the expenditure of $1.00 to establish the contract from the Universal Term Contracts Fund; and to declare an emergency. ($1.00).

Date	Ver.	Action By	Action	Result
10/25/2006	1	CITY CLERK	Attest
10/24/2006	1	MAYOR	Signed
10/23/2006	1	Columbus City Council	Approved	Pass
10/23/2006	1	COUNCIL PRESIDENT	Signed
9/28/2006	1	Finance - Purchasing Drafter	Sent for Approval
9/28/2006	1	CITY ATTORNEY	Reviewed and Approved
9/28/2006	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
9/27/2006	1	Finance - Purchasing Drafter	Sent for Approval
9/27/2006	1	Auditor Reviewer	Reviewed and Approved
9/27/2006	1	CITY AUDITOR	Reviewed and Approved
9/26/2006	1	ODI DIRECTOR	Reviewed and Approved
9/25/2006	1	Finance - Purchasing Reviewer	Reviewed and Approved
9/25/2006	1	FINANCE DIRECTOR	Reviewed and Approved
9/25/2006	1	Finance - Purchasing Drafter	Sent for Approval
9/21/2006	1	Finance - Purchasing Drafter	Sent for Approval

Explanation

BACKGROUND: For the option to purchase Police Cruiser Video Systems for the Department of Public Safey, Division of Police, the largest user, and for other City agencies as needed. The term of the proposed Universal Term Contract option contract would be approximately two years through October 31, 2008. The Purchasing Office opened formal bids on August 31, 2006.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (SA002133). Bids solicited: 20 (17 MAJ; 2 MBE; 1 FBE) Bids received: 7 (6-MAJ; 1 FBE)

As the lowest numerical bidder failed to meet several bid specifications (i.e. 3.8.7; 3.9.2; 3.9.11; 3.11.2), the Purchasing Office is recommending award of the contract to the lowest, responsive, responsible and best bidder : International Police Technologies, Inc., (MAJ) CC# 73-1459365 - expires 8/25/07

Estimated annual expenditure is $80,000.00.

This company is not debarred per the Federal Government Excluded Party Listing System. And is not listed with the Auditor of State for unresolved findings.

FISCAL IMPACT: Funding to establish this option contract is budgeted in the Universal Term Contract Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.

Title

To authorize and direct the Finance & Management Director to enter into a contract for the option to purchase Police Cruiser Video Systems with International Police Technologies, Inc. and to authorize the expenditure of $1.00 to establish the contract from the Universal Term Contracts Fund; and to declare an emergency. ($1.00).

Body


WHEREAS, the Purchasing Office advertised and solicited formal bids on August 31, 2006, and selected the lowest, responsive, responsible and best bid; and

WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low ...