Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Pole Line Hardware with Reed City Power Line Supply Co. The Division of Power is the sole user of Pole Line Hardware, used for electrical distribution in the service area. The term of the proposed option contract would be approximately three years, expiring May 31, 2029, with the option to renew for one (1) additional year or portion thereof. The Purchasing Office opened formal bids on March 5, 2026. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO003693.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Chapter 329 relating to competitive bidding (Request for Quotation No. RFQ031732). Two bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
Reed City Power Line Supply Co., CC# CC-007513, expires November 13, 2027, All Items, $1.00
Total Estimated Annual Expenditure: $400,000.00, Division of Power, the sole user
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance to ensure reliable supplies of these vital parts.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO003693. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a contract for the option to purchase Pole Line Hardware with Reed Ci...
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