City of Columbus - File #: 1388-2010

• File #: 1388-2010
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 9/21/2010
• In control: Utilities Committee
• On agenda: 10/25/2010
• Final action: 10/27/2010
• Title: To authorize the Director of Public Utilities to modify an existing contract with Asplundh Tree Expert Co. for power line clearance services for the Division of Power and Water; to authorize the expenditure of $132,000.00 from the Electricity Operating Fund. ($132,000.00)

Date	Ver.	Action By	Action	Result
10/27/2010	1	CITY CLERK	Attest
10/26/2010	1	ACTING MAYOR	Signed
10/25/2010	1	Columbus City Council	Approved	Pass
10/25/2010	1	COUNCIL PRESIDENT	Signed
10/18/2010	1	Columbus City Council	Read for the First Time
10/7/2010	1	FINANCE DIRECTOR	Reviewed and Approved
10/7/2010	1	Utilities Drafter	Sent for Approval
10/7/2010	1	Auditor Reviewer	Reviewed and Approved
10/7/2010	1	CITY AUDITOR	Reviewed and Approved
10/7/2010	1	Utilities Drafter	Sent for Approval
10/7/2010	1	CITY ATTORNEY	Reviewed and Approved
10/7/2010	1	Utilities Drafter	Sent to Clerk's Office for Council
10/6/2010	1	Finance Reviewer	Reviewed and Approved
10/5/2010	1	Finance Reviewer	Reviewed and Approved
10/5/2010	1	Finance Reviewer	Reviewed and Approved
10/4/2010	1	ODI DIRECTOR	Reviewed and Approved
10/4/2010	1	Utilities Drafter	Sent for Approval
9/30/2010	1	UTILITIES DIRECTOR	Reviewed and Approved
9/30/2010	1	Utilities Drafter	Sent for Approval
9/30/2010	1	EBOCO Reviewer	Sent for Approval
9/27/2010	1	Utilities Reviewer	Reviewed and Approved
9/27/2010	1	Utilities Drafter	Sent for Approval
9/27/2010	1	Utilities Reviewer	Sent for Approval
9/23/2010	1	Utilities Drafter	Sent for Approval
9/22/2010	1	Utilities Reviewer	Reviewed and Approved
9/21/2010	1	Utilities Drafter	Sent for Approval

Explanation
BACKGROUND: This ordinance authorizes a modification of Contract EL-009335, with Asplundh Tree Expert Co., to provide power line clearance services for the Division of Power and Water. Power line clearance is a tree trimming service that the division continuously needs for proper maintenance of its street lighting, distribution facilities, and as may be required by Watershed Management. This planned modification provides funding to continue services through March 2011.

Amount of additional funds to be expended: $132,000.00
Reasons additional goods/services could not be foreseen: The contract was established as a two-year contract through March 31, 2011. This is a planned modification necessary to provide funding for services required through March 2011.
Reasons other procurement processes are not used: The existing contract is based upon the lowest responsive and responsible bid received and opened on January 7, 2009. The contract provides for services from April 1, 2009 through March 31, 2011.
How cost of modification was determined: The cost is based upon the estimated needs at the rates in the existing contract.
Contract Compliance Number: 231277550, expires 2/4/11

The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search

FISCAL IMPACT: $262,000.00 was budgeted within the 2010 Electricity Operating and of that $100,000.00 was encumbered earlier in 2010. It has become necessary to increase this contract to provide funding through the expiration of the contract. There is sufficient budget authority available.

2008 encumbrances for this service: $295,000.00
2009 encumbrances for this service: $275,000.00




Title

To authorize the Director of Public Utilities to modify an existing contract with Asplundh Tree Expert Co. for power line cl...