Explanation
BACKGROUND: This legislation will authorize the Director of the Department of Technology and the Director of the Department of Public Safety, Division of Police, to enter into and modify a contract for software maintenance and support of the Crime Lab Information Management System from JusticeTrax, Inc. This is the Division of Police’s forensic Crime Lab Information Management System (LIMS-Plus) that allows evidence transfers to be performed quicker through use of electronic tracking.
The original contract (EL011134) was authorized by ordinance 1412-2010 on October 18, 2010 in accordance with Solicitation Number SA003600. The most recent renewal for maintenance and support was authorized in 2015 through purchase order ED052672.
The Department of Technology is modifying the original contract (EL011134) to manage the maintenance agreement of the Crime Lab Information Management System on behalf of the Division of Police. This ordinance authorizes the Director of the Department of Technology to establish the annual contract for maintenance and support of the Crime Lab Information Management System for the coverage term period from March 16, 2016 through March 16, 2017 at a cost of $25,200.00, bringing the aggregate contract total to $344,874.67.
The Crime Lab Information Management System is a proprietary system from JusticeTrax, Inc. As such, the City must purchase annual support and maintenance from JusticeTrax, Inc. This ordinance is being submitted in accordance with the provisions of sole source procurement of the City of Columbus Code, Chapter 329.
CONTRACT COMPLIANCE:
JusticeTrax, Inc. CC#86-0960454 Expiration Date: 10/03/2016
(DAX Vendor Account # 010567)
EMERGENCY:
Emergency action is requested to expedite authorization of this contract in order to facilitate and maintain uninterrupted services from the supplier.
FISCAL IMPACT: In 2014, $47,200.00 was expended for additional software licenses in addition to $18,00...
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