Explanation
1. BACKGROUND
The Division of Refuse Collection utilizes flatbed trucks in city-wide residential trash pick-up. The Department of Public Service and Fleet Management recognize the need to replace older trucks in its fleet beyond the useful service life of the vehicle. The City will establish a one-time contract for the purchase of three (3) 16ft flatbed trucks with the Compressed Natural Gas (CNG) Option. The terms of the proposed contracts are from the date of execution by the City up to and including the manufacturer's build out date. The Purchase Office opened formal bids on November 8, 2012. The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA004655).
Bid specifications included options for diesel engines, compressed natural gas (CNG) engines. One bid was received. The Department of Public Service recommends award of the contract as follows:
Vendor / Unit Cost / CNG Option per Truck / Total Cost for 3 Flatbed Trucks with CNG Option
Ricart Properties Inc. / $46,650.00 / $29,500.00 / $228,450.00
Ricart Properties Inc. is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings for Recovery Database.
2. CONTRACT COMPLIANCE
The contract compliance number for Ricart Properties Inc. is 311282546 and expires 10/11/2014.
3. FISCAL IMPACT
This expense is budgeted within the 2012 Capital Improvement Budget; however an amendment to the 2012 CIB will be necessary to provide proper funding for the entire purchase.
4. EMERGENCY DESIGNATION
This legislation is requested to be heard as an emergency to ensure that the CNG Flatbed Truck available for immediate use.
Title
To authorize the Finance & Management Director to enter into one (1) contract for the purchase of three (3) 16ft Flatbed Trucks with the Compressed Natural Gas (CNG) Option from Ricart Porperties Inc.; to amend the 2012 CIB; to transfer cash and appropriation within the Refuse G.O. ...
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