Explanation
Background: This ordinance authorizes the Finance and Management Director to establish a purchase order to George Byers Sons, Inc. (PA004790 & PA004948) for the acquisition of automobiles and light duty trucks by the Fleet Management Division for subsequent distribution to various city departments. These vehicles are to be purchased as replacements for older, high mileage, high maintenance and out of life cycle vehicles currently in service. They are more fuel efficient and will relieve the city of maintenance expenses. The current environment for purchasing from Original Equipment Manufacturers (OEM) is unstable and characterized by extremely short order windows. As such, this volatility is requiring a high level of agility in procurement efforts. The previous procurement order of these trucks was unable to be completed before the rollout of the new models for the year. The amount being requested is to provide for the price discrepancy between the models for the fifty seven vehicles being purchased.
George Byers Sons, Inc. vendor#006008, PA004790 & PA004948 - Light Duty Trucks & Police Vehicles - expires 6/30/23
This company is not debarred according to the Federal Excluded Parties listing or prohibited from being awarded a contract as per the Auditor of State unresolved findings for recovery certified search.
Fiscal Impact: This ordinance seeks authority to expend $176,083.00 from the Special Income Tax Fund for the acquisition of vehicles. $7.5 million was budgeted collectively in the General Fund and the Special Income Tax Fund for the 2022 Citywide Vehicle Acquisitions. This ordinance is contingent on passage of Ordinance 2318-2022.
Emergency action is requested due to the instability of the automobile supply chain. The market volatility of all the OEMs continues with the ongoing shortage of chips and other critical supply line parts to produce vehicles. This limited availability is causing vehicle order windows to open and close, at ran...
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