Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract for the Euna Procurement Strategic Sourcing Platform Site License for Unlimited Users (formerly Bonfire) with Euna Solutions, Inc. This subscription-based software allows City employees to solicit, receive, and evaluate RFPs and BVPs in an online procurement system. The system allows users to organize and distribute documents with digital scorecards for online evaluation and makes vendor submissions easier and more compliant with a simple uploading experience. This platform is administered by the Purchasing Office and is made available to City staff, allowing them to become a user and publish and review RFPs and BVPs for purchases using this process. The City has used this software since 2018, but separate agreements for licensees were entered into by each agency who had users. As of 2026, there were a total of fifty-three (53) user licenses contracted by all City agencies. In 2025, the City entered into an unlimited-user license agreement and desires to continue an unlimited user license agreement, which allows the City to increase availability of the software to more users at a reduced cost per license. The term of the proposed contract will be one year with an expiration date of June 12, 2027.
The Finance and Management Department, Purchasing Office, respectfully requests a waiver of the competitive bidding provisions of the Columbus City Codes to continue the City’s use of this particular software and its relationship with Euna Solutions, Inc. The waiver is requested to maintain continuity of this procurement system.
Euna Solutions, Inc. - CC052723 - Expires June 3, 2027
Emergency Designation: The Finance and Management Department respectfully requests this legislation be considered an emergency measure to insure there is no interruption of Euna Procurement software services, as the current contract expires June 12, 2026.
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