Explanation
BACKGROUND: To modify and extend the existing city-wide contracts for the option to purchase or lease/purchase 35 cpm/ppm Digital Copier Systems and associated services for the Department of Public Safety, Division of Fire, the largest user, and all other City agencies, to and including November 15, 2005. Additionally, this legislation will change the name and federal identification number for Copiers & More, Inc. due to a company sale and purchase by ABS Business Products, Inc. on February 11, 2005. ABS Business Products, Inc. has agreed to honor the contractual agreements that Copiers & More, Inc. has with the City of Columbus. The Purchasing Office had previously advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA000109RFM). FL001090 with MT Business Technologies, Inc.; FL001094 with Digital Imaging Solutuions Co. (D.I.S.C.); and FL001097 with ABS Business Products, Inc. (formerly Copiers & More, Inc.) were established in accordance with bids received. Their respective contract compliance numbers are: 34-0376420, 31-1359691 and 31-0990520 (formerly 31-1333600). These suppliers are not listed in the Federal Excluded Parties Listing or the State Auditor's Findings for Recovery Database.
1. Amount of additional funds: There is no additional funding necessary to extend the option contracts. The estimated annual expenditure for agencies using the contracts is $125,000.00 per contract. The Division of Fire and all other City agencies must obtain approval to expend from their own budgeted funds for their estimated expenditures
2. Reason additional needs were not foreseen: Due to increased workload, a new bid for these digital copiers and associated services was not processed in time to have new contracts in place prior to expiration dates on the current contracts. A new bid will be pursued this year.
3. Reason other procurement processes not used: No lower pricing/more attractive...
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