Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to modify and renew a contract, on behalf of the Division of Fleet Management, for services with Assetworks LLC, to continue fleet management software, hardware and related services. The Division of Fleet Management is responsible for the maintenance and upkeep of city owned vehicles and this software provides a management system to bill, manage, monitor and analyze all maintenance related data.
The Department of Finance and Management solicited Competitive best value proposals from qualified companies (RFQ018817) ) to provide all aspects of fleet management software services including, but not limited to, GPS monitoring, vendor hosting, and integration with related fuel and fluid monitoring systems services, the subject services in accordance with the relevant provisions of Chapter 329 of City Code. Assetworks LLC scored the highest in five of six categories. The Finance and Management Director instructed the committee to proceed with negotiations with Assetworks LLC. The results of the negotiation were successful and Assetworks LLC, was awarded the contract.
Ordinance 1649-2022 set the initial terms of this contract for the period July 1, 2022 - June 30, 2025 with Assetworks LLC. The original contract was entered into on July 1, 2022 with the option to renew for seven (7) additional one (1) year periods upon mutual agreement and approval of Columbus City Council. This ordinance is seeking approval of the second of seven allowed renewals. If unforeseen issues or difficulties are encountered that would require additional funding, a modification would be requested.
SUPPLIER: Assetworks LLC , D365#008459
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: This ordinance authorizes a...
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