City of Columbus - File #: 0802-2009

• File #: 0802-2009
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 5/28/2009
• In control: Public Service & Transportation Committee
• On agenda: 6/22/2009
• Final action: 6/24/2009
• Title: To authorize the Director of Finance and Management to establish purchase orders for the purchase of thermoplastic pavement marking materials, glass beads and sign materials for the Division of Planning and Operations per the terms and conditions of four existing citywide universal term contracts with four vendors; to authorize the expenditure of $139,953.40 from the Streets and Highways G.O. Bonds Fund; and to declare an emergency. ($139,953.40)

Date	Ver.	Action By	Action	Result
6/24/2009	1	CITY CLERK	Attest
6/23/2009	1	MAYOR	Signed
6/22/2009	1	Columbus City Council	Approved	Pass
6/22/2009	1	COUNCIL PRESIDENT	Signed
6/11/2009	1	Finance Reviewer	Reviewed and Approved
6/11/2009	1	Finance Reviewer	Reviewed and Approved
6/11/2009	1	Finance - Purchasing Reviewer	Reviewed and Approved
6/11/2009	1	FINANCE DIRECTOR	Reviewed and Approved
6/11/2009	1	Service Drafter	Sent for Approval
6/11/2009	1	CITY AUDITOR	Contingent
6/11/2009	1	CITY AUDITOR	Contingent
6/11/2009	1	Service Drafter	Sent for Approval
6/11/2009	1	CITY ATTORNEY	Reviewed and Approved
6/11/2009	1	Service Drafter	Sent to Clerk's Office for Council
5/29/2009	1	Service Reviewer	Reviewed and Approved
5/29/2009	1	SERVICE DIRECTOR	Reviewed and Approved
5/28/2009	1	Service Drafter	Sent for Approval

Explanation
1. BACKGROUND
The Department of Public Service, Division of Planning and Operations requires thermoplastic pavement marking materials, glass beads, and sign materials to perform its mission of promoting pedestrian safety and traffic control. These items are available for purchase per the terms and conditions of four existing citywide universal term contracts (UTC's) with four vendors. This ordinance authorizes the purchase of thermoplastic pavement marking materials, glass beads to make the thermoplastic materials reflective, and sign materials to meet the Division of Planning and Operations' anticipated needs for part of 2009 with additional requests later in the year. The current request for these materials is as follows:

Sherwin Williams (total $52,648.20)
Contract / Material / Quantity / Price
FL003989 / 90 mil White Thermoplastic / 132,000 lbs / $52,648.20 Total

Ennis Paints (total $31,110.00)
Contract / Material / Quantity / Price
FL003990 / 40 mil Thin line White Thermoplastic / 34,000 lbs. / $14,960.00 Total
FL003990 / 40 mil Thin line Yellow Thermoplastic / 34,000 lbs. / $16,150.00 Total

Potters Industries (total $6,156.00)
Contract / Material / Quantity / Price
FL004255 / Extrude Beads / 11,400 lbs. / $3,078.00 Total
FL004255 / Thin line Beads / 11,400 lbs. / $3,078.00 Total

J.O.Herbert (total $50,039.20)
Contract / Material / Quantity / Total Price
FL003693 / Type II 48" Sign Brackets / 100 / $8,470.00
FL003693 / Type III 48" Sign Brackets / 130 / $15,665.00
FL003693 / Type II 42" Sign Brackets / 102 / $8,517.00
FL003693 / Type II 54" Sign Brackets / 60 / $5,142.00
FL003693 / Type III 60" Sign Brackets / 44 / $6,063.20
FL003693 / Type III 66" Sign Brackets / 44 / $6,182.00

Total $139,953.40

2. FISCAL IMPACT
Funding for these purchases is available within the Streets and Highways G.O. Bonds Fund due to cancellation of encumbranc...