Explanation
BACKGROUND: This ordinance authorizes a planned modification of Contract EL-006954, with Asplundh Tree Expert Co., to provide power line clearance services for the Division of Power and Water.
Amount of additional funds to be expended: $60,000.00
Reasons additional goods/services could not be foreseen: Power line clearance is a tree trimming service that the division continuously needs for proper maintenance of its street lighting and distribution facilities. Additional funds are necessary due to the division's need for this service increasing with the growth of its distrubtion and street lighting facilities. This modification provides funding for services needed through the first year of the existing contract .
Reasons other procurement processes are not used: The existing contract is based upon the lowest responsive and responsible bid received and opened on December 20, 2006, SA002255. The contract provides for services from April 1, 2007 through March 31, 2009. There is no change in the scope of work.
How cost of modification was determined: The cost is based upon the estimated needs for the remainder of the first year of the contract at the rates in the existing contract.
Contract Compliance Number: 231277550, expires 02/01/2009
Emergency action is requested so that this service may continue without interruption and invoices may be paid in accordance with contract terms.
FISCAL IMPACT: $215,000 was budgeted in the 2007 Electricity Operating Fund for this expenditure. The additional funds required will be absorbed within the current budget due to reduced expenditures for other items in Object Level One: 03. $238,566 was spent in 2005 and $218,361 was spent in 2006 for this service.
Title
To authorize the Director of Public Utilities to enter into a planned modification of an existing contract with Asplundh Tree Expert Co. for power line clearance services for the Division of Power and Water; to authori...
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