Explanation
This legislation authorizes the Director of Public Utilities to modify and increase funding to an existing service agreement with Tokay Software, Inc. for services for Backflow Prevention Management Software.
On December 4, 2015, the Department of Public Utilities received one (1) proposal in response to an RFP for backflow prevention management software services. Tokay Software, Inc. was selected to provide this service. For each year of the ten-year contract, funds for the services shall be reviewed, and expenditures shall be approved by ordinance of City Council, and appropriation and certification of funds by the City Auditor. The first year of the agreement (2016), the contract was funded in the amount of $43,262.50. The second year of the agreement (2017) the contract was funded in the amount of $45,200.00. The third year of the agreement (2018) the contract was funded in the amount of $45,200.00. This Ordinance will be for year 4 - March 1, 2019 through February 29, 2020. The maximum obligation of the City for services described in this agreement for the fourth year of the contract (2019) is ADD $45,200.00 unless all of the following occur: this agreement is modified in writing; City Council enacts an ordinance approving the new amount; and the Auditor has certified the additional funds.
Tokay Software, Inc. publishes and supports cross-connection control program management software for use in managing backflow prevention within a water distribution system. This software is necessary to allow for: management of the office database; management of the office workflow; and online submittal of up to 42,000 annual backflow prevention assembly test reports processed by the Backflow Compliance Office as part of their regulatory compliance program. The ongoing software support allows DPU’s users of the software to continue to search customer records, create notification letters for the regulatory enforcement duties of the office, and to mo...
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