City of Columbus - File #: 0986-2005

• File #: 0986-2005
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 5/23/2005
• In control: Administration Committee
• On agenda: 6/20/2005
• Final action: 6/23/2005
• Title: To authorize the Director of the Department of Technology to modify a contract with Decade Software Company LLC, for the Envision Windows software license and support services, on behalf of the Columbus Health Department; to authorize the expenditure of $64,910.00 from the Department of Technology's internal services fund and to declare an emergency ($64,910.00)

Date	Ver.	Action By	Action	Result
6/23/2005	1	CITY CLERK	Attest
6/21/2005	1	MAYOR	Signed
6/20/2005	1	Columbus City Council	Approved	Pass
6/20/2005	1	COUNCIL PRESIDENT	Signed
6/10/2005	1	Technology Drafter	Sent for Approval
6/10/2005	1	Auditor Reviewer	Reviewed and Approved
6/10/2005	1	CITY AUDITOR	Reviewed and Approved
6/10/2005	1	Technology Drafter	Sent for Approval
6/10/2005	1	CITY ATTORNEY	Reviewed and Approved
6/10/2005	1	Technology Drafter	Sent to Clerk's Office for Council
6/9/2005	1	FINANCE DIRECTOR	Reviewed and Approved
6/8/2005	1	Finance Reviewer	Reviewed and Approved
6/2/2005	1	EBOCO Reviewer	Sent for Approval
6/2/2005	1	ODI DIRECTOR	Reviewed and Approved
6/2/2005	1	Technology Drafter	Sent for Approval
6/1/2005	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
6/1/2005	1	Technology Drafter	Sent for Approval
5/31/2005	1	Technology Drafter	Sent for Approval

Explanation

BACKGROUND:
This legislation authorizes the Director of the Department of Technology to modify and extend a contract with Decade Software Company LLC, established through purchase order EL000490, for Envision Windows software license and support services, on behalf of the Columbus Health Department, effective July 1, 2005 through June 30, 2006. The original contract provides language that allows for renewals at the conclusion of the ending term.

The Envision Windows application provides the Health Department the ability to operate the Environmental Health unit by providing an extensive array of services such as tracking and maintaining information associated with inspections, historical data of restaurants and other businesses, tracking sanitation standards data, vector control for mosquitoes, environmental reviews, accounts receivable/payable and billings as well as statistics and analysis regarding the Environmental Health unit.

Services provided include telephone support services, software maintenance, update training, upgrades and enhancements. Without this service the Health Department would lose the ability to operate the Environmental Health unit, which could result in the failure to meet requirements mandated by the State Of Ohio.


EMERGENCY:
Emergency legislation is required to facilitate prompt contract execution and related payment for services.

FISCAL IMPACT: In fiscal year 2003, $43,260.00 was expended toward services provided by Decade Software for the Health Department. During fiscal year 2004, the total amount expended with Decade Software was $63,244.00. The amount of $43,260.00 was expended for ongoing support services, with a contract coverage period of July 1, through June 30, 2005. Later, in 2004, the contract was modified adding the Field Inspection System, in the amount of $19,984.00. Funding in the amount of $65,760.00 was budgeted and is available within the 2005 Department of Technology's i...