Explanation
BACKGROUND: This ordinance is for the creation a Universal Term Contract for the option to various Portland Cement and Concrete Mixes on an as needed basis by the Finance and Management Department for use by the Division of Public Utilities and all City agencies. These items are used primarily by the Division of Public Utilities to maintain and repair City infrastructure. The term of the proposed option contract would be through October 31, 2015 with the option to renew for one (1) additional year subject to mutual agreement of both parties. The Purchasing Office opened formal bids on August 29, 2013.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA005076). Forty four (44) Bids were solicited: (MBR-1, M1A-3, F1-1) One (1) Bid was received.
The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidders:
Sutherland Lumber Company of Kansas City CC#430812776 (expires 9-4-2015)
Total Estimated Annual Expenditure: $30,000.00
This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor’s Findings For Recovery Database.
This ordinance is being submitted as an emergency because, without emergency action, an uninterrupted supply of Portland Cement and Concrete Mixes will not be maintained and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund. The Various city Divisions will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance & Management Director to enter into a contract for the option to purchase Portland Cement and Concrete Mixes on an as needed basis with Sutherland Lumber Company of Kansas City to authorize the expenditure of One (1) dollar from the Mail, Print Services and UTC F...
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