Explanation
Background: This ordinance authorizes the Director of Finance and Management to enter into contract with Bobcat Enterprises, Inc. for the purchase and delivery of one New Holland Small Articulating Loader for the Division of Water, in an amount not to exceed $63,106.23.
The Small articulating loader will be used by the Division of Water building maintenance section to perform grounds maintenance which may include snow removal and parking lot maintenance. This purchase has been approved by the Division of Fleet Management and will replace BT16781 and BT13674.
Procurement
The Purchasing Office solicited competitive bids through Vendor Services from April 15th, 2026, to May 14th, 2026, for one New Holland Small Articulating Loader in accordance with the relevant provisions of Chapter 329 of City Code, RFQ032633. Two hundred and seventy-three vendors were solicited and two bids were received. The bids were opened and evaluated on May 14th, 2026.
After the bids were evaluated, it was discovered that the low bidder’s bid was only valid for 30 days. To adhere to the specifications of the bid and timelines required for City processing, a new quote was requested which also contained a 24-month warranty and training services. With these additions the low bidders’ cost increased by $700. The Division of Water recommends the award be given to Bobcat Enterprises, Inc., as they were the most responsive, responsible, and best bidder. A bid waiver is being requested to allow the acceptance of the low bidder’s new quote and price increase.
Principal Party:
Bobcat Enterprises, Inc.
9605 Princeton Glendale Rd.
West Chester, OH 45011
Kimberly Trapp, 513-874-8945
Contract Compliance Number: 004399
Contract Compliance Expiration Date: November 18th, 2026
Fiscal Impact: $63,106.23 is available from within the Water Operating Fund to meet the financial obligations of this contract.
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