City of Columbus - File #: 0040-2011

• File #: 0040-2011
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 1/6/2011
• In control: Finance & Economic Development Committee
• On agenda: 1/24/2011
• Final action: 1/24/2011
• Title: To authorize the Finance and Management Director to issue purchase orders with various vendors for the provision of automobile fuel; to authorize the expenditure of $7,530,844.00 from the Fleet Management Services Fund; to waive the competitive bidding provisions of the Columbus City Codes, 1959; and to declare an emergency. ($7,530,844.00)

Date	Ver.	Action By	Action	Result
1/26/2011	1	CITY CLERK	Attest
1/25/2011	1	MAYOR	Signed
1/24/2011	1	Columbus City Council	Approved	Pass
1/24/2011	1	COUNCIL PRESIDENT	Signed
1/18/2011	1	Auditor Reviewer	Contingent
1/18/2011	1	CITY AUDITOR	Reviewed and Approved
1/18/2011	1	Finance Drafter	Sent for Approval
1/18/2011	1	CITY ATTORNEY	Reviewed and Approved
1/18/2011	1	Finance Drafter	Sent to Clerk's Office for Council
1/14/2011	1	EBOCO Reviewer	Sent for Approval
1/14/2011	1	ODI DIRECTOR	Reviewed and Approved
1/14/2011	1	Finance Drafter	Sent for Approval
1/12/2011	1	Finance - Purchasing Reviewer	Reviewed and Approved
1/12/2011	1	FINANCE DIRECTOR	Reviewed and Approved
1/11/2011	1	Finance Reviewer	Reviewed and Approved
1/11/2011	1	Finance Reviewer	Reviewed and Approved
1/11/2011	1	Finance Reviewer	Reviewed and Approved
1/11/2011	1	Finance Reviewer	Sent for Approval
1/7/2011	1	Finance Drafter	Sent for Approval
1/7/2011	1	Finance Reviewer	Reviewed and Approved

Explanation

Background: This legislation authorizes the Finance and Management Director to issue purchase orders for ultra low sulfur diesel, bio/diesel and unleaded fuel (including fuel purchased through the Voyager card) for the Fleet Management Division. Formal competitive bids for bio/diesel were received by the Purchasing Office and a Universal Term contract is in place with Central Ohio Farmers Co-Op, as authorized by Ordinance 1197-2009 through February 28, 2012. A Universal Term Contract, with US Bank Voyager, authorized by Ordinance 0009-2010, exists for fuel credit card purchases.

A purchase order with Beem's BP Distribution for unleaded bulk fuel deliveries was authorized Ordinance 0180-2010, through a formal bid conducted by Franklin County.

This ordinance asks for a continuation of this waiver in order to allow the continued use of the Beem's BP Distribution. The contract was formally bid by Franklin County, not the City of Columbus. In comparing the State of Ohio contract with Franklin County contract, Beem's Distribution Inc. provides a lower delivery price of $0.059 per gallon. The City does not have a formal cooperative purchasing agreement with Franklin County as it does with the State of Ohio Department of Administrative Services. Accordingly, the competitive bidding provisions of the City Codes must be waived in order to participate in this Franklin County contract.

Voyager Fleet Systems Inc. Contract Compliance number 76-0476053 expires 11/11/2012. Central Ohio Farmers Co-Op Contract Compliance number 31-1717226 expires 03/19/2011. Beem's BP Distribution Contract Compliance number 34-1906729 expires 08/04/2011.

Fiscal Impact: The Fleet Management Division spent $3,606,423.00 for bulk bio/diesel fuel deliveries and $5,355,000 for bulk unleaded fuel and credit card unleaded fuel in 2010. This ordinance authorizes the expenditure of $3,526,560.00 for bulk bio/diesel fuel deliveries and $4,004,284 in expenditures for bulk unl...