Explanation
Background: This legislation authorizes and directs the Finance Director to issue several purchase orders for credit card fuel purchases, bulk fuel deliveries and vehicle parts, supplies and accessories for the Public Service Department, Fleet Management Division. Formal competitive bids were taken by the Purchasing office and Universal Term Contracts are in place for each of the items.
Fiscal Impact: This legislation is for $2,480,000.00, which is a budgeted expenditure either through the first six months of the current year or the particular contract expiration date, whichever is appropriate. Expenditures for like items and time frames were $2,711,611.00 in 2003 and $3,214,378.00 in 2002.
Emergency action is requested in order to ensure an uninterrupted purchase of credit card fuel, bulk fuel deliveries and vehicle parts, supplies, and accessories as well as the payment of invoices to the various vendors.
Title
To authorize and direct the Finance Director to issue purchase orders for credit card and bulk fuel, vehicle parts, supplies and accessories for the Fleet Management Division, to authorize and direct the expenditure of $2,480,000.00 from the Fleet Maintenance Fund, and to declare an emergency. ($2,480,000.00)
Body
WHEREAS, Universal Term Contracts (UTC) have been established through the formal competitive bid process, and
WHEREAS, the Fleet Management Division, Public Service Department, has a need to purchase bulk fuel and vehicle parts, supplies and accessories to repair motor vehicles, and
WHEREAS, an emergency exists in the usual daily operation of the Fleet Management Division, Public Service Department, in that it is immediately necessary to issue purchase orders for bulk fuel and vehicle parts, supplies and accessories,to ensure uninterrupted service to the City's fleet of vehicles thereby preserving the public health, peace, property, safety, and welfare, now, in which the emergency is set forth...
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