City of Columbus - File #: 1339-2009

• File #: 1339-2009
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 10/7/2009
• In control: Administration Committee
• On agenda: 12/7/2009
• Final action: 12/9/2009
• Title: To authorize the Director of the Department of Technology, on behalf of the Division of Building Services, to modify and extend an existing agreement, with Accela, Inc. to continue with upgrades and enhancements to a computer system; and to declare an emergency. ($0.00)

Date	Ver.	Action By	Action	Result
12/9/2009	1	CITY CLERK	Attest
12/8/2009	1	MAYOR	Signed
12/7/2009	1	Columbus City Council	Approved
12/7/2009	1	COUNCIL PRESIDENT	Signed
11/20/2009	1	Technology Drafter	Sent to Clerk's Office for Council
11/19/2009	1	Auditor Reviewer	Reviewed and Approved
11/19/2009	1	CITY AUDITOR	Reviewed and Approved
11/19/2009	1	Technology Drafter	Sent for Approval
11/19/2009	1	CITY ATTORNEY	Reviewed and Approved
11/18/2009	1	FINANCE DIRECTOR	Reviewed and Approved
11/18/2009	1	Technology Drafter	Sent for Approval
11/17/2009	1	Finance Reviewer	Reviewed and Approved
11/17/2009	1	Finance Reviewer	Reviewed and Approved
11/16/2009	1	ODI DIRECTOR	Reviewed and Approved
11/16/2009	1	Technology Drafter	Sent for Approval
11/13/2009	1	EBOCO Reviewer	Reviewed and Approved
11/12/2009	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
11/12/2009	1	Technology Drafter	Sent for Approval
11/4/2009	1	Technology Drafter	Sent for Approval
11/3/2009	1	Technology Drafter	Sent for Approval
11/3/2009	1	TECHNOLOGY DIRECTOR	Reviewed and Disapproved
10/23/2009	1	Technology Drafter	Sent for Approval

Explanation
BACKGROUND:
The Department of Technology, on behalf of the Divisions of Building Services, has a need to modify and extend an existing application agreement (EL006387) with Accela, Inc. This extension, as mutually agreed by the City of Columbus and Accela, will be for an additional twelve months, through December 31, 2010, as a no cost modification. This contract modification and extension is needed to complete work and deliverables in progress under Phase II, with Accela Inc., the owner of the programming code embedded within the software application utilized by the City. Of which Phase II consist of finalizing the Memorandum of Understanding (MOU) reports and implementation of the Accela Citizen Access Payment Engine. The MOU reports are designed to provide the local building industry the status of application intake and processing timeframes, while the Payment Engine will allow the general public to apply for certain types of permits on-line and to also schedule inspections. Also, the original contract was legislated and approved through Ordinance #1323-2006, passed by City Council on July 24, 2006, and modified through EL007472 in 2007 and EL009352 in 2009, in accordance with terms and conditions established with Accela, Inc. that provided language that allows the Department of Technology to modify and extend the contract.

Previous passed ordinances authorized the Director of the Department of Technology to modify a contract on behalf of Building Services and Neighborhood Services. However, passage of ordinance #0359-2009 (passed April 6, 2009), and ordinance #0313-2009, authorized the consolidation of Neighborhood Services into Building Services, along with transfer of funding, thus no longer the need for naming two separate Divisions.

EMERGENCY: Emergency designation is requested as to avoid interruption in the performance of services necessary in the usual daily operation of the Department of Technology.

FISCAL IMPACT: T...