City of Columbus - File #: 1592-2007

• File #: 1592-2007
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 9/28/2007
• In control: Health, Housing & Human Services Committee
• On agenda: 10/22/2007
• Final action: 10/25/2007
• Title: To authorize and direct the City's Finance and Management Director to establish a purchase order with Accent Draperies for the purchase and installation of shade systems at the Health Department; to authorize the expenditure of $3,536.00 from the Health Renovation Fund; and to declare an emergency. ($3,536.00)

Date	Ver.	Action By	Action	Result
10/25/2007	1	CITY CLERK	Attest
10/23/2007	1	MAYOR	Signed
10/22/2007	1	Columbus City Council	Approved	Pass
10/22/2007	1	COUNCIL PRESIDENT	Signed
10/10/2007	1	Health Drafter	Sent for Approval
10/10/2007	1	CITY ATTORNEY	Reviewed and Approved
10/10/2007	1	Health Drafter	Sent to Clerk's Office for Council
10/9/2007	1	Finance Reviewer	Reviewed and Approved
10/9/2007	1	Finance - Purchasing Reviewer	Reviewed and Approved
10/9/2007	1	FINANCE DIRECTOR	Reviewed and Approved
10/9/2007	1	Health Drafter	Sent for Approval
10/9/2007	1	Auditor Reviewer	Reviewed and Approved
10/9/2007	1	CITY AUDITOR	Reviewed and Approved
10/5/2007	1	Finance Reviewer	Reviewed and Approved
10/4/2007	1	ODI DIRECTOR	Reviewed and Approved
10/4/2007	1	Health Drafter	Sent for Approval
10/3/2007	1	Health Drafter	Sent for Approval
10/3/2007	1	EBOCO Reviewer	Sent for Approval
10/2/2007	1	Health Drafter	Sent for Approval
10/2/2007	1	HEALTH DIRECTOR	Reviewed and Approved

Explanation

The Columbus Health Department has a need to purchase additional, built-in shade systems for their facility at 240 Parsons Avenue. The east side of this facility has a glass front. With the exception of all small area where the stairwell is, shade systems are already in place and working well. It is necessary to install a shade system in this last section to block the morning sunlight for the safety of our clients and staff who use the stairwell. Two smaller systems are need in the Sexual Health and Central Cashier's area for safety and security reasons. The total amount of this expenditure is $3,536.00.

The purpose of this legislation is to authorize the City's Finance Director to enter into a contract with Accent Draperies for the purchase and installation of additional shade systems. Performance document RP022279 requesting the bid process was sent to Purchasing on September 13, 2007. Purchasing posted bid # SO026614 to their Vendor Services bid site on September 18, 2007 and solicited all vendors registered for the bids assigned commodity code (26520). Purchasing closed the bid on September 25, 2007. Accent Draperies was the only bidder. Their bid is in full compliance with all specifications and meets budget expectation. The minimum life expectancy for this product is 15 years and is warranted by the manufacturer.

Emergency Designation: Emergency legislation is necessary to complete the purchase and installation as soon as possible because of the safety factors.

Fiscal Impact: This capital improvement project expenditure is budgeted within The Blind School Renovation Project, Fund 706.

Title

To authorize and direct the City's Finance and Management Director to establish a purchase order with Accent Draperies for the purchase and installation of shade systems at the Health Department; to authorize the expenditure of $3,536.00 from the Health Renovation Fund; and to declare an emergency. ($3,536.00)


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