City of Columbus - File #: 1506-2010

• File #: 1506-2010
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 10/8/2010
• In control: Safety Committee
• On agenda: 10/25/2010
• Final action: 10/27/2010
• Title: To appropriate and transfer $1,303,713.00 within the General Permanent Improvement Fund; to authorize the Finance and Management Director to issue a purchase order to Statewide Ford Lincoln Mercury Inc. for the purchase of marked police cruisers for the Division of Police; to authorize the expenditure of $1,303,713.00 from the General Permanent Improvement Fund; to waive the competitive bidding provisions of Columbus City Codes; and to declare an emergency. ($1,303,713.00)

Date	Ver.	Action By	Action	Result
10/27/2010	1	CITY CLERK	Attest
10/26/2010	1	ACTING MAYOR	Signed
10/25/2010	1	Columbus City Council	Approved	Pass
10/25/2010	1	COUNCIL PRESIDENT	Signed
10/21/2010	1	Auditor Reviewer	Reviewed and Approved
10/21/2010	1	CITY AUDITOR	Reviewed and Approved
10/21/2010	1	Safety Drafter	Sent for Approval
10/21/2010	1	CITY ATTORNEY	Reviewed and Approved
10/21/2010	1	Safety Drafter	Sent to Clerk's Office for Council
10/20/2010	1	FINANCE DIRECTOR	Reviewed and Approved
10/20/2010	1	Safety Drafter	Sent for Approval
10/20/2010	1	EBOCO Reviewer	Sent for Approval
10/20/2010	1	ODI DIRECTOR	Reviewed and Approved
10/20/2010	1	Safety Reviewer	Reviewed and Approved
10/15/2010	1	Finance - Purchasing Reviewer	Reviewed and Approved
10/14/2010	1	Finance Reviewer	Reviewed and Approved
10/14/2010	1	Finance Reviewer	Reviewed and Approved
10/14/2010	1	Finance Reviewer	Sent for Approval
10/13/2010	1	Safety Reviewer	Reviewed and Approved
10/13/2010	1	SAFETY DIRECTOR	Reviewed and Approved
10/8/2010	1	Safety Reviewer	Reviewed and Approved
10/8/2010	1	Safety Reviewer	Reviewed and Approved

Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to enter into a contract with Statewide Ford Lincoln Mercury, Inc. for the purchase of fifty-one (51) Crown Victoria Police vehicles. This purchase is necessary to replace high mileage and high maintenance patrol cruisers. Formal bids were originally received by the Purchasing Office on November 30, 2009 for the purchase of marked police cruisers via SA#003433. Ordinance 1687-2009 subsequently authorized the purchase of sixty-two (62) cruisers from this bid. This last bid with Statewide Ford Lincoln Mercury is now expired. However, Statewide Ford has agreed to hold their pricing from the original bid of $25,563.00 per vehicle. This is a unique opportunity for the Division of Police to secure cruisers in a relatively short delivery time and at a competitive price. Information provided by the industry suggests that the City will save approximately $1,200.00 per vehicle by taking advantage of this opportunity to buy the vehicles now. Because the original bid was for a onetime purchase, a bid waiver will be necessary to enter into this purchase contract.

This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.

Contract Compliance: Statewide Ford Lincoln Mercury, 34-1748921 expires on 2/18/2011

Emergency Designation: Emergency action is necessary so that the purchase order for these vehicles can be issued as soon as possible in order to take advantage of the manufacturer's current bid pricing and to have these police cruisers on the street as soon as possible.

FISCAL IMPACT: This ordinance authorizes an appropriation and expenditure of $1,303,713.00 in General Permanent Improvement funds for the purchase of fifty-one (51) cruisers for the Division of Police. In 2009 the Division of Police purchase of ...